Finance Administrator

About the role

As part of the Altus Schools Leadership Team, plan, organize, and oversee the administration and operations of the Business Services department for Altus Schools. Assure financial stability; contribute to the strategic direction of Altus Schools in carrying out the Mission, Vision, and Strategic Initiatives. Supervise and maintain appropriate records and compliance practices for the Business Services department.

Representative duties

• Plan, organize, and administer the successful implementation of school finance best practices; contribute to the strategic direction of Altus Schools in carrying out its mission, vision, and strategic initiatives.
• Oversee the development of the annual budget; monitor income and expenditures; prepare budget recommendations for the Board; maintain current knowledge of fiscal-related issues.
• Assist in the development of the Local Control Accountability Plan (LCAP).
• Attend a variety of local, city, county, state, and federal meetings as assigned; attend conferences and workshops. Make presentations and conduct assigned meetings, prepare agendas, review minutes, and provide information and guidance as necessary.
• Prepare and maintain a variety of records and reports including budgets, property contracts, legislative updates, and other reports related to assigned functions; direct the preparation and maintenance of a variety of narrative and statistical reports related to business operations.
• Assist in the coordination of the investments and cash funds.
• Review and submit mandated fiscal reports.
• Annual review of job functions and evaluations of finance team members.
• Responsible for renewal of vendor contracts.
• Review audit report and federal and state tax forms.
• Provide technical expertise, information, and assistance to the Leadership Team regarding assigned functions; participate in the formulation and development of fiscal policies, procedures, personnel and programs.
• Communicate with other administrators and outside organizations to coordinate activities and programs, resolve issues and conflicts, and exchange information.
• Monitor all categorical budgets.
• Monitor open purchase orders.
• Oversee the Payroll, Accounts Payable, Budget/Financial, and Attendance Accounting Departments.
• Oversee the development of the annual student attendance calendar.
• Oversee ADA; project annual ADA; conduct internal attendance audits.
• Coordinate external audit and implement audit procedures.
• Review and analyze Senate Bill 740 criteria and requirements for compliance annually.
• Work alongside other organizations that support the school.
• Perform assigned duties related to contracted agreements entered into by employer.
• Oversees and administers the daily activities of the Finance Department.
• Perform other duties as assigned or changed with or without notice.
• Maintain consistent and regular attendance.

Requirements & qualifications

• BS in Accounting, Business Administration with an emphasis in accounting, or finance, or CPA is required.
• Experience with California Education Code, and federal and state regulations.
• Experience with public finance transactions.
• Minimum of ten years of overall professional experience.
• Minimum of five years of financial and operations management with a school district, charter school, nonprofit, major company, or division of a large corporation.
• Minimum of five years of progressive senior responsibilities in developing and building out financial reporting structures.

Knowledge & skills

• Administration of California public school finance and business operations.
• Independent study program requirements in California.
• Principles and practices of administration, supervision, and training.
• Applicable laws, codes, regulations, policies, and procedures affecting school Business operations.
• Budget preparation and control.
• School business management including finance, and facility acquisitions.
• Oral and written communication skills.
• Interpersonal skills using tact, patience, and courtesy.
• Plan, organize, and administer the successful implementation of the Business operations of Altus Schools.
• Ability to plan and set a financial strategy.
• Plan, organize, and direct complex projects.
• Provide creative and effective solutions for meeting the financial needs of Altus Schools.
• Supervise, evaluate, and maintain performance and compliance records of assigned staff.
• Communicate effectively both orally and in writing.
• Interpret, apply, and explain rules, regulations, policies, and procedures.
• Establish and maintain cooperative and effective working relationships with others.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and timelines.
• Work independently with little direction.
• Plan and organize work.
• Ability to manage diversity.
• Prepare comprehensive narrative and statistical reports.
• Oversee the maintenance of a variety of reports and files related to assigned operations and activities.
• Advanced Excel skills: Pivot Tables, Flash Fill, VLOOKUP, XLOOKUP, Filters, SUMIFS, Power Pivots, etc.
• Ability to create advance Excel templates that are easy to use and can be incorporated into work processes.
• Possession of a valid California driver's license and reliable transportation.
• TB Clearance.
• Obtain Criminal Justice Fingerprint/Background Clearance through the DOJ and FBI.

Working conditions

Environment: Office setting; exposure to computer screens; travel between sites as needed.

Physical requirements: Hearing and speaking to exchange information with staff, external persons and vendors; seeing to perform assigned duties; sitting extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lifting light objects; driving a vehicle to visit resource centers/offices and attend meetings as needed.

This response is AI-generated, for reference only.