Finance & Administrative Coordinator

Position Summary

Due to continued growth in the Hampton Roads market, we are looking for an experienced and detail-oriented Finance & Administrative Coordinator at our Norfolk location. The Finance & Administrative Coordinator keeps day-to-day financial processes accurate, organized, and on schedule. This role manages routine bookkeeping, supports payroll, prepares recurring reports, and gives leadership reliable information for sound business decisions. It also handles a small number of onboarding and employee-record tasks. You'll thrive in this role if you value accuracy, take ownership of your work, meet deadlines, and understand how reliable financial information supports a successful business.

What You'll Do

Finance & Bookkeeping

• Manage accounts payable and accounts receivable
• Receive, record, deposit, and apply customer and insurance payments
• Prepare checks and process approved company expenses
• Maintain accurate financial records and supporting documentation using company accounting systems
• Reconcile bank accounts, credit cards, and other balance-sheet accounts
• Track outstanding receivables and resolve account discrepancies
• Support payroll processing and employee reimbursement tracking
• Assist with month-end close and recurring financial reporting
• Assist with financial analysis and special projects
• Maintain confidentiality of all financial and employee information

Administrative Support

• Assist with onboarding, employee paperwork, and orientation
• Maintain employee records and training documentation
• Support benefits administration and annual review processes
• Assist management with recruiting and other administrative projects as needed

Required Experience

• At least 3 years of experience in bookkeeping, accounting, or financial administration required; 5 or more years preferred
• Demonstrated experience with accounts payable, accounts receivable, bank reconciliations, and financial reporting
• Understanding of accounting principles and financial recordkeeping
• Proficiency in Microsoft Excel and Microsoft Office 365
• Experience using accounting, payroll, or business-management software

Skills & Traits

• Strong attention to detail, organization, and time-management skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication and problem-solving skills
• Ability to work independently while contributing to a team environment
• Ability to maintain confidentiality and dependable attendance

Additional Requirements

• Valid driver's license with a clean driving record
• Ability to pass a background check and drug test

Pay

$58,000.00 - $70,000.00 per year

Benefits

• 100% covered health insurance for the employee
• 100% covered telemedicine benefit
• 100% covered $30,000 life insurance policy; additional coverage may be purchased
• Optional dental, vision, dependent care FSA, short-term disability, long-term disability, accident, cancer, and critical illness coverage
• Gym membership reimbursement
• 10 days (80 hours) of annual PTO
• 6 Paid holidays
• 401(k) plan
• Bonus opportunity