Finance/Accounting Intern: Support Services

Essential Duties

• Respond to customer service inquiries via phone and coordinate with vendors and internal teams to verify direct deposits, warrant cancellations, and fraud verification requests within required timeframes.
• Collects, stamps, scans, and distributes mail, checks, and accounting documents daily, logging financial items accurately by established deadlines.
• Processes and distributes agency warrant (checks) and tracks special handling instructions with attention to detail and minimal errors.
• Support assigned tasks and projects, ensuring timely and accurate completion in alignment with established deadlines.
• Participate in team meetings, check-ins, and training sessions to strengthen communication and collaboration skills.
• Aid in financial data entry, transaction recording, and maintaining accurate financial records using spreadsheets or accounting software.
• Represent the Financial Management Division by volunteering at on-site events.
• Update standard operating procedures (SOPs) and training logs to ensure documentation reflects current practices.
• Help manage office equipment inventory (e.g., laptops, iPhones) by updating logs and preparing issuance checklists.
• Perform other duties as assigned.

  Minimum Qualifications

  • Education: Must be a student in high school or other educational institution or accepted into a college, university or educational institution.
  • Other Conditions: Must be at least 16 years of age, a student currently enrolled in high school or any institution of higher education to include a trade/vocational school.
  • Employees at least 18 years of age with valid driver's license.

  Preferred Qualifications

  • Bachelor's degree in Finance, Accounting, Economics, Business Administration, etc. highly preferred.

  Competencies

  • Apply technical skills using systems such as Microsoft 365 (Teams, Planner, SharePoint, etc.), similar to PeopleSoft, Tableau, and SQL.
  • Communicate effectively.
  • Follow verbal and written instructions accurately.
  • Adhere to applicable safety standards, practices, and procedures.
  • Handle sensitive and confidential information with discretion and integrity.

  Physical Requirements and Working Conditions

  • Sitting - prolonged periods of time.
  • Standing - prolonged periods of time.
  • Repetitive Motion - substantial movements of the wrists, hands, and/or fingers.
  • Close Visual Acuity - work includes data/figures; view a computer screen; extensive reading.

  Conditions of Employment

  • Please read the Standard Conditions of Employment (TxDOT) for all positions.