Field Operations Q/A Write Up Inspector

Job Description

The Field Operations QA/Write-Up Inspector supports safe, compliant, and efficient repair operations by performing railcar inspections, preparing accurate repair documentation, and ensuring adherence to AAR/FRA regulatory standards. This role provides critical administrative, quality, and compliance support to mobile and mini-shop operations, including document control, billing preparation, material verification, and customer communication.

This role plays a key role in maintaining regulatory compliance, supporting operational workflow, and ensuring accurate and timely repair documentation for invoicing and customer reporting.

Essential Functions

• Conduct incoming, in-process, and final railcar inspections in accordance with AAR/FRA regulations and company quality standards.
• Create accurate railcar write-ups and repair documentation to support billing and operational workflow.
• Prepare Billing Repair Cards (BRCs) based on information received from supervisors, ensuring accuracy for invoicing and customer reporting.
• Maintain document control, including procedures, drawings, permission forms, and other related documentation.
• Identify railcar parts, valves, and fittings to ensure appropriate materials are available for repairs and incoming work.
• Prepare purchase orders, order materials, and verify receipt of materials against purchase orders.
• Support inventory management, including monthly counts and maintaining 5S and Kanban systems.
• Collect and communicate information from internal teams, customers, car owners, and vendors to support repair operations.
• Aid with administrative tasks, safety and quality checklists, and other operational documentation as required.
• Prepare required monthly reports and support continuous improvement initiatives.
• Participate in and actively support quality programs, Responsible Care initiatives, and company safety expectations.

Skills / Specifications

• Knowledge of AAR/FRA regulatory requirements and railcar repair standards.
• Ability to perform railcar inspections, including climbing, bending, and working at heights.
• Strong administrative and document-control skills with high attention to detail.
• Ability to identify railcar components, valves, fittings, and materials.
• Proficiency with basic office equipment and computer systems.
• Strong communication skills for interacting with customers, supervisors, vendors, and internal teams.
• Ability to read, comprehend, and interpret technical documents, forms, and repair procedures.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Commitment to safety, quality, and continuous improvement.
• Ability to support accurate billing and repair documentation.

Education / Experience / Qualifications

• A high school diploma or equivalent required.
• 2–3 years of relevant experience in railcar repair, inspection, or administrative support preferred.
• Knowledge of AAR/FRA standards strongly preferred.
• Experience with billing, payroll entry, or repair documentation is beneficial.
• Ability to communicate effectively and professionally with internal and external stakeholders.
• Computer proficiency required.
• Experience with RailLink software preferred.
• Some leadership experience preferred.

Working Conditions

• Must be able to traverse repair facilities, rail yards, and shop environments.
• Requires climbing ladders, bending, stooping, and working in elevated or confined spaces during inspections.
• Prolonged periods of computer and desk work may be required.
• Must be able to lift up to 15 pounds.
• Ability to work extended hours as operational needs require.

Benefits

• Competitive base salary.
• Stable, long-term career within a growing organization.
• Full Benefits – Day One: Medical, Dental, Vision.
• 401(k) with company match.
• Company-paid life and disability insurance.
• Paid time off + paid holidays.
• Employee Assistance Program.
• Paid time off and holidays.
• Career growth opportunities across Marmon/Berkshire Hathaway companies.

Disclaimer

This job description is intended to summarize the primary responsibilities and qualifications for the role. It is not an exhaustive list of all duties, tasks, or responsibilities. The company reserves the right to modify job responsibilities to meet business needs. Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law. We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to careers@marmon.com, and please be sure to include the title and the location of the position for which you are applying.