Field Office Manager - Austin Industrial (Baytown, TX)

About the role

Austin Industrial provides premier self-perform maintenance, construction, and soft craft service to leading industrial companies across the U.S. As a Field Office Manager, you will provide overall direction and control over jobsite accounting, personnel functions, and other administrative support required to support the project staff.

Responsibilities

• Prepare and submit monthly pay requests in accordance with contract terms.
• Oversee all field payroll functions for both hourly and salaried employees, ensuring all hours worked are properly documented, coded, and reported to the Austin Accounting Department.
• Receive and distribute payroll checks in accordance with established policies and procedures.
• Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure necessary back-up documentation is on file before approving invoices for payment.
• Monitor the entire invoice system to ensure subcontractors and suppliers are paid in a timely manner. Follow up to receive appropriate back-up documentation.
• Maintain the project job-cost ledgers that support pay requests to the owner.
• Work with the Project Manager to ensure all subcontractors have necessary bonding and insurance documents properly completed and on file before their scope of work commences.
• Incorporate change order revisions into the schedule of values.
• Assist in preparation of the monthly job status report.
• Ensure all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner.
• Monitor all reports from the performance reporting system for accuracy and consistency; assist Project Manager in making necessary revisions.
• Direct jobsite personnel functions, including pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, and group insurance.
• Assist the Project Manager in project close-out functions, including final billing to the owner.
• Perform administrative support tasks such as preparation of safety reports, equipment inventories, and maintenance records. Ensure all onsite equipment is reported for insurance purposes.
• Establish and maintain the project filing system.
• Perform general office and clerical duties.
• Other duties as assigned.

Requirements

• 4 years of direct experience in a Timekeeping Clerk role with payroll.
• Proficiency in TRACK, CATS, EXCEL, and SAP.
• Valid Driver’s License and a TWIC Card.
• Legally authorized to work for ANY employer in the United States (Austin Industries is unable to sponsor or take over sponsorship of an employment visa for this position).

Qualifications

No minimum education requirements.

Physical, Mental & Environmental Requirements

• Ability to sit, stand, walk, climb, balance, stoop, kneel, crouch, crawl, reach, and use hands and fingers to perform assigned duties.
• Capability to lift, carry, push, or pull up to 50 pounds.
• Ability to work at elevations, on uneven surfaces, or in confined spaces.
• Sufficient visual, hearing, communication, and motor skills to safely perform job responsibilities.
• Ability to read, comprehend, and follow safety procedures, work instructions, and company policies.
• Capacity to exercise sound judgment, solve problems, maintain attention to detail, manage stress, and adapt to changing priorities in a fast-paced work environment.
• Willingness to work in industrial and construction environments with exposure to weather conditions, temperature extremes, noise, dust, fumes, moving equipment, vibration, and other site-specific hazards.
• Ability to wear required personal protective equipment (PPE) and meet all customer, site, regulatory, medical, and fitness-for-duty requirements.
• Commitment to maintaining safety, quality, and productivity expectations.