Field Office Manager (Austin, TX) - Austin Commercial
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title. Must not include Job ID etc. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Also remove "No Third-Party Inquiries Please", "Accessibility Note", etc. Also remove "We Own It!" maybe not needed. Keep substantive info.
We need to parse the posting.
Key sections:
- Intro: "Do you want to make a difference? ..." This is like about the role? Could be "About the role". We'll put that as About the role
with paragraph(s) describing.
- Then "These positions provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff." That's part of responsibilities.
- Then "The Field Office Manager primarily reports to the Operations Controller, the Senior Manager for ACI Accounting. The FOM Coordinator will work directly with the Field Office Manager on job assignments, career development, and salary review. When assigned to a specific project, the Field Office Manager also reports to the Project Manager. The Project Manager will assign job specific priorities, duties, and schedules." That's also responsibilities.
- Then "Main Areas of Responsibility" bullet list: Jobsite accounts payable/receivable management, Jobsite subcontract management, Job cost and change order accounting, Support of job status reports, Owner billings, Project insurance, personnel and payroll administration, Jobsite office administration. That's responsibilities.
- Then "Specific Duties And Responsibilities" list of many duties. That's responsibilities.
- Then "Requirements" heading: includes bullet list: A bachelor’s degree and 5-10 years of progressive field office management experience and/or alternative combination of education and progressive field office management experience in lieu of degree; 3-5 years accounting experience in the construction industry preferred; An accounting background with cost plus billings experience is preferred; AIA billing experience in an ERP system.
- Then "Benefits & Compensation" heading: includes benefits: medical, dental, life and disability insurance, matching 401K plan; 100% Employee-Owned Company (ESOP); link; salary range $75,000 - $120,000; compensation commensurate with experience.
- Then "About Austin Commercial" heading: description of company.
- Then "To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial." That's part of About Austin Commercial.
- Then "No Third-Party Inquiries Please" etc: remove.
- Then "Accessibility Note": remove.
Thus sections we will include: About the role, Responsibilities, Requirements, Benefits & Compensation (maybe separate Benefits and Pay? The instruction says use headings Benefits, Pay, Schedule. But we can combine if content includes both benefits and pay. However they said: "Prefer a few substantive sections over many thin ones." So we could have Benefits & Compensation as one section heading maybe "Benefits & Compensation". But they said use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). They gave examples but not strict requirement to use exactly those headings; they said use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can use those exact headings if we have content. We have content for About the role, Responsibilities, Requirements, Benefits, Pay. We don't have Qualifications separate from Requirements (maybe combine). We don't have Skills separate. We don't have Schedule.
Thus we will output sections: About the role, Responsibilities, Requirements, Benefits, Pay.
We need to ensure we don't include filler like "commensurate with experience" as a heading; but we can include that sentence inside Pay paragraph.
We must not repeat job title. Not include Job ID.
We must preserve all substantive information; do not invent or summarize away detail. So we need to keep all details from the posting, but we can combine similar items.
We need to format lists with - . For prose use
.
We must not include duplicated lines. Ensure we don't repeat same bullet.
Let's extract content.
About the role: The initial paragraph: "Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Put your expertise and project engineering skills to work at Austin Commercial. Austin Commercial is currently seeking a Field Office Manager for our Austin, TX Division. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!" Also later there is "Become an owner of one of North America's most respected and fastest-growing commercial construction firms! Austin Commercial’s employee-owners put our expertise to work in regional and national operations, building iconic projects that set the bar in our industry. Whether world-class airports and aviation facilities, technologically advanced healthcare facilities, cutting-edge educational and research facilities, professional sports stadiums, high-rises, hospitality, and other leading commercial markets, Austin’s industry expertise and ingenuity are second to none. Become an employee-owner today, grow your career, and put your skills to work at Austin Commercial. To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial." That's more about company; could be part of About the role or About Austin Commercial. Since we have a separate About Austin Commercial content, we could treat that as About the role? Actually the instruction says use headings like About the role, Responsibilities, etc. The "About Austin Commercial" is more about company; could be placed under About the role or maybe a separate section "About the company". But they didn't list that as example; but we could still include as About the role? Might be okay to combine.
But we have also "About Austin Commercial" paragraph separate. We could treat that as About the role (or About the company). Since we don't have a heading for About the company, we could put it under About the role.
Thus About the role will include both the introductory motivational paragraph and the company description.
Now Responsibilities: Need to include all duties: The paragraph "These positions provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff." plus reporting lines, plus "Main Areas of Responsibility" list, plus "Specific Duties And Responsibilities" list.
We must not duplicate. We'll combine into a single
list maybe with items covering all duties. But we need to preserve all substantive information; we can list each duty as separate - . Ensure we don't miss any.
Let's extract duties from the text:
From "These positions provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff."
That's a duty: Provide overall direction and control over jobsite accounting, personnel functions, and other administrative support functions.
Next: "The Field Office Manager primarily reports to the Operations Controller, the Senior Manager for ACI Accounting. The FOM Coordinator will work directly with the Field Office Manager on job assignments, career development, and salary review. When assigned to a specific project, the Field Office Manager also reports to the Project Manager. The Project Manager will assign job specific priorities, duties, and schedules."
That's reporting structure; maybe not a duty but we can include as responsibility: Reports to Operations Controller and FOM Coordinator for job assignments, career development, salary review; when assigned to a project, reports to Project Manager who assigns job-specific priorities, duties, and schedules.
Next "Main Areas of Responsibility" list:
- Jobsite accounts payable/receivable management
- Jobsite subcontract management
- Job cost and change order accounting
- Support of job status reports
- Owner billings
- Project insurance, personnel and payroll administration
- Jobsite office administration
Next "Specific Duties And Responsibilities" (each sentence):
- Prepares and submits monthly pay requests in accordance with contract terms.
- Oversees all field payroll functions for both hourly and salaried employees, ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting department.
- Receives and processes all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting.
- Ensures the necessary backup documentation is on file before approving invoices for payment.
- Monitors the entire invoice system to ensure subcontractors and suppliers are being paid in a timely manner, following up with subcontractors and suppliers to receive appropriate back-up documentation.
- Maintains the project job-cost reports that support pay requests to the owner.
- Works with the project manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences.
- Incorporates change order revisions into the schedule of values.
- Assists in preparation of the monthly job status report.
- Ensures all project cost items are coded properly according to the chart of accounts as well as recorded and paid in a timely manner.
- Monitors all reports from the performance reporting system for accuracy and consistency, and assists project manager in making all necessary revisions.
- Directs a variety of jobsite personnel functions, including pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance, etc.
- Assists the project manager in a number of functions related to closeout of a project to include the final billing to the owner.
- Performs a wide variety of related administrative support tasks such as preparation of safety reports, equipment inventories and maintenance records, etc. Ensures all equipment on site is reported for insurance purposes.
- Provides routine supervision for the support staff, assisting with the hiring, training, and disciplining of supervised staff.
- Establishes and maintains the project filing system and performs general office and clerical duties.
We should keep "etc." as part of the description; it's okay.
Now Requirements: bullet list:
- A bachelor’s degree and 5-10 years of progressive field office management experience and/or alternative combination of education and progressive field office management experience in lieu of degree
- 3-5 years accounting experience in the construction industry preferred
- An accounting background with cost plus billings experience is preferred
- AIA billing experience in an ERP system
We could also note that "Requirements A bachelor’s degree and 5-10 years..." is a sentence; we can turn into list.
Now Benefits: from "Benefits & Compensation" section:
- We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan.
- We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.
- In accordance with California's pay transparency requirements, the salary range for this position is $75,000 - $120,000.
- Compensation will be commensurate with the candidate's experience, qualifications, and skills.
But we need separate Benefits and Pay sections per instruction. However they said "Prefer a few substantive sections over many thin ones." So we could combine Benefits and Pay into one section "Benefits & Compensation". But they gave examples of headings Benefits, Pay, Schedule. It's not mandatory to split; we can have a Benefits section that includes both benefits and pay info. However they said "never create Pay/Schedule/Benefits sections unless the posting actually states them." The posting states benefits and compensation (including salary range). So
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can use those exact headings if we have content. We have content for About the role, Responsibilities, Requirements, Benefits, Pay. We don't have Qualifications separate from Requirements (maybe combine). We don't have Skills separate. We don't have Schedule.
Thus we will output sections: About the role, Responsibilities, Requirements, Benefits, Pay.
We need to ensure we don't include filler like "commensurate with experience" as a heading; but we can include that sentence inside Pay paragraph.
We must not repeat job title. Not include Job ID.
We must preserve all substantive information; do not invent or summarize away detail. So we need to keep all details from the posting, but we can combine similar items.
We need to format lists with - . For prose use
.
We must not include duplicated lines. Ensure we don't repeat same bullet.
Let's extract content.
About the role: The initial paragraph: "Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Put your expertise and project engineering skills to work at Austin Commercial. Austin Commercial is currently seeking a Field Office Manager for our Austin, TX Division. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!" Also later there is "Become an owner of one of North America's most respected and fastest-growing commercial construction firms! Austin Commercial’s employee-owners put our expertise to work in regional and national operations, building iconic projects that set the bar in our industry. Whether world-class airports and aviation facilities, technologically advanced healthcare facilities, cutting-edge educational and research facilities, professional sports stadiums, high-rises, hospitality, and other leading commercial markets, Austin’s industry expertise and ingenuity are second to none. Become an employee-owner today, grow your career, and put your skills to work at Austin Commercial. To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial." That's more about company; could be part of About the role or About Austin Commercial. Since we have a separate About Austin Commercial content, we could treat that as About the role? Actually the instruction says use headings like About the role, Responsibilities, etc. The "About Austin Commercial" is more about company; could be placed under About the role or maybe a separate section "About the company". But they didn't list that as example; but we could still include as About the role? Might be okay to combine.
But we have also "About Austin Commercial" paragraph separate. We could treat that as About the role (or About the company). Since we don't have a heading for About the company, we could put it under About the role.
Thus About the role will include both the introductory motivational paragraph and the company description.
Now Responsibilities: Need to include all duties: The paragraph "These positions provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff." plus reporting lines, plus "Main Areas of Responsibility" list, plus "Specific Duties And Responsibilities" list.
We must not duplicate. We'll combine into a single
list maybe with items covering all duties. But we need to preserve all substantive information; we can list each duty as separate - . Ensure we don't miss any.
Let's extract duties from the text:
From "These positions provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff."
That's a duty: Provide overall direction and control over jobsite accounting, personnel functions, and other administrative support functions.
Next: "The Field Office Manager primarily reports to the Operations Controller, the Senior Manager for ACI Accounting. The FOM Coordinator will work directly with the Field Office Manager on job assignments, career development, and salary review. When assigned to a specific project, the Field Office Manager also reports to the Project Manager. The Project Manager will assign job specific priorities, duties, and schedules."
That's reporting structure; maybe not a duty but we can include as responsibility: Reports to Operations Controller and FOM Coordinator for job assignments, career development, salary review; when assigned to a project, reports to Project Manager who assigns job-specific priorities, duties, and schedules.
Next "Main Areas of Responsibility" list:
- Jobsite accounts payable/receivable management
- Jobsite subcontract management
- Job cost and change order accounting
- Support of job status reports
- Owner billings
- Project insurance, personnel and payroll administration
- Jobsite office administration
Next "Specific Duties And Responsibilities" (each sentence):
- Prepares and submits monthly pay requests in accordance with contract terms.
- Oversees all field payroll functions for both hourly and salaried employees, ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting department.
- Receives and processes all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting.
- Ensures the necessary backup documentation is on file before approving invoices for payment.
- Monitors the entire invoice system to ensure subcontractors and suppliers are being paid in a timely manner, following up with subcontractors and suppliers to receive appropriate back-up documentation.
- Maintains the project job-cost reports that support pay requests to the owner.
- Works with the project manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences.
- Incorporates change order revisions into the schedule of values.
- Assists in preparation of the monthly job status report.
- Ensures all project cost items are coded properly according to the chart of accounts as well as recorded and paid in a timely manner.
- Monitors all reports from the performance reporting system for accuracy and consistency, and assists project manager in making all necessary revisions.
- Directs a variety of jobsite personnel functions, including pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance, etc.
- Assists the project manager in a number of functions related to closeout of a project to include the final billing to the owner.
- Performs a wide variety of related administrative support tasks such as preparation of safety reports, equipment inventories and maintenance records, etc. Ensures all equipment on site is reported for insurance purposes.
- Provides routine supervision for the support staff, assisting with the hiring, training, and disciplining of supervised staff.
- Establishes and maintains the project filing system and performs general office and clerical duties.
We should keep "etc." as part of the description; it's okay.
Now Requirements: bullet list:
- A bachelor’s degree and 5-10 years of progressive field office management experience and/or alternative combination of education and progressive field office management experience in lieu of degree
- 3-5 years accounting experience in the construction industry preferred
- An accounting background with cost plus billings experience is preferred
- AIA billing experience in an ERP system
We could also note that "Requirements A bachelor’s degree and 5-10 years..." is a sentence; we can turn into list.
Now Benefits: from "Benefits & Compensation" section:
- We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan.
- We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.
- In accordance with California's pay transparency requirements, the salary range for this position is $75,000 - $120,000.
- Compensation will be commensurate with the candidate's experience, qualifications, and skills.
But we need separate Benefits and Pay sections per instruction. However they said "Prefer a few substantive sections over many thin ones." So we could combine Benefits and Pay into one section "Benefits & Compensation". But they gave examples of headings Benefits, Pay, Schedule. It's not mandatory to split; we can have a Benefits section that includes both benefits and pay info. However they said "never create Pay/Schedule/Benefits sections unless the posting actually states them." The posting states benefits and compensation (including salary range). So
. We must not include duplicated lines. Ensure we don't repeat same bullet. Let's extract content. About the role: The initial paragraph: "Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Put your expertise and project engineering skills to work at Austin Commercial. Austin Commercial is currently seeking a Field Office Manager for our Austin, TX Division. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!" Also later there is "Become an owner of one of North America's most respected and fastest-growing commercial construction firms! Austin Commercial’s employee-owners put our expertise to work in regional and national operations, building iconic projects that set the bar in our industry. Whether world-class airports and aviation facilities, technologically advanced healthcare facilities, cutting-edge educational and research facilities, professional sports stadiums, high-rises, hospitality, and other leading commercial markets, Austin’s industry expertise and ingenuity are second to none. Become an employee-owner today, grow your career, and put your skills to work at Austin Commercial. To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial." That's more about company; could be part of About the role or About Austin Commercial. Since we have a separate About Austin Commercial content, we could treat that as About the role? Actually the instruction says use headings like About the role, Responsibilities, etc. The "About Austin Commercial" is more about company; could be placed under About the role or maybe a separate section "About the company". But they didn't list that as example; but we could still include as About the role? Might be okay to combine. But we have also "About Austin Commercial" paragraph separate. We could treat that as About the role (or About the company). Since we don't have a heading for About the company, we could put it under About the role. Thus About the role will include both the introductory motivational paragraph and the company description. Now Responsibilities: Need to include all duties: The paragraph "These positions provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff." plus reporting lines, plus "Main Areas of Responsibility" list, plus "Specific Duties And Responsibilities" list. We must not duplicate. We'll combine into a single
- list maybe with items covering all duties. But we need to preserve all substantive information; we can list each duty as separate
- . Ensure we don't miss any. Let's extract duties from the text: From "These positions provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff." That's a duty: Provide overall direction and control over jobsite accounting, personnel functions, and other administrative support functions. Next: "The Field Office Manager primarily reports to the Operations Controller, the Senior Manager for ACI Accounting. The FOM Coordinator will work directly with the Field Office Manager on job assignments, career development, and salary review. When assigned to a specific project, the Field Office Manager also reports to the Project Manager. The Project Manager will assign job specific priorities, duties, and schedules." That's reporting structure; maybe not a duty but we can include as responsibility: Reports to Operations Controller and FOM Coordinator for job assignments, career development, salary review; when assigned to a project, reports to Project Manager who assigns job-specific priorities, duties, and schedules. Next "Main Areas of Responsibility" list: - Jobsite accounts payable/receivable management - Jobsite subcontract management - Job cost and change order accounting - Support of job status reports - Owner billings - Project insurance, personnel and payroll administration - Jobsite office administration Next "Specific Duties And Responsibilities" (each sentence): - Prepares and submits monthly pay requests in accordance with contract terms. - Oversees all field payroll functions for both hourly and salaried employees, ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting department. - Receives and processes all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. - Ensures the necessary backup documentation is on file before approving invoices for payment. - Monitors the entire invoice system to ensure subcontractors and suppliers are being paid in a timely manner, following up with subcontractors and suppliers to receive appropriate back-up documentation. - Maintains the project job-cost reports that support pay requests to the owner. - Works with the project manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences. - Incorporates change order revisions into the schedule of values. - Assists in preparation of the monthly job status report. - Ensures all project cost items are coded properly according to the chart of accounts as well as recorded and paid in a timely manner. - Monitors all reports from the performance reporting system for accuracy and consistency, and assists project manager in making all necessary revisions. - Directs a variety of jobsite personnel functions, including pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance, etc. - Assists the project manager in a number of functions related to closeout of a project to include the final billing to the owner. - Performs a wide variety of related administrative support tasks such as preparation of safety reports, equipment inventories and maintenance records, etc. Ensures all equipment on site is reported for insurance purposes. - Provides routine supervision for the support staff, assisting with the hiring, training, and disciplining of supervised staff. - Establishes and maintains the project filing system and performs general office and clerical duties. We should keep "etc." as part of the description; it's okay. Now Requirements: bullet list: - A bachelor’s degree and 5-10 years of progressive field office management experience and/or alternative combination of education and progressive field office management experience in lieu of degree - 3-5 years accounting experience in the construction industry preferred - An accounting background with cost plus billings experience is preferred - AIA billing experience in an ERP system We could also note that "Requirements A bachelor’s degree and 5-10 years..." is a sentence; we can turn into list. Now Benefits: from "Benefits & Compensation" section: - We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. - We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned. - In accordance with California's pay transparency requirements, the salary range for this position is $75,000 - $120,000. - Compensation will be commensurate with the candidate's experience, qualifications, and skills. But we need separate Benefits and Pay sections per instruction. However they said "Prefer a few substantive sections over many thin ones." So we could combine Benefits and Pay into one section "Benefits & Compensation". But they gave examples of headings Benefits, Pay, Schedule. It's not mandatory to split; we can have a Benefits section that includes both benefits and pay info. However they said "never create Pay/Schedule/Benefits sections unless the posting actually states them." The posting states benefits and compensation (including salary range). So