Field Administrative Assistant - Conestoga, PA

Position Description (Office Manager)

• Maintain files, logs & logins (electronically & manually)
• Write and prepare meeting minutes/agendas
• Write letters, emails & correspondence on behalf of Project Managers
• Prepare spreadsheets from pre-made templates & occasionally from scratch
• Daily weather reports
• Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
• Maintain contacts in Outlook
• Introduce subcontractor safety & violation programs to subcontractors
• Help keep the job trailer office clean and organized, stocked with supplies including food
• Multiple other tasks as assigned

Computer Skills

• Excel - Daily use, must be able to work from a template or begin from scratch- Simple formulas
• Word - Daily use, must be able to work from a template or begin from scratch- Formatting (lines, colors, etc)
• Outlook - Email – Compose on behalf of project managers
• Contact updating- Scheduling meetings & calendar
• Adobe Acrobat- Convert to PDF
• Print/Save to PDF
• Combine multiple PDF files into one