Field Administrative Assistant

About the role

The Field Administrative Assistant supports Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services. Duties include preparing daily and monthly reports, checking outboxes, distributing mail, document management, following up with subcontractors, arranging meetings, travel, and ordering food.

Responsibilities

• Prepare correspondence (typing).
• Assists with various tasks to accomplish company objectives, including filing, copying, scanning, and distributing documents.
• Retrieves, scans, transmits, and distributes executed subcontracts, change orders, and other project-related documents.
• Runs reports and dunning letters on projects as required.
• Updates daily reports for Clayco and subcontractors, and follows up on missing paperwork.
• Enters punch list items and updates information throughout the project's completion.

Requirements

• Willingness to learn and evolve into a problem solver rather than a message passer.
• A mature, responsible individual with a self-starter attitude, attention to detail, and a focus on the needs of others.
• Ability to handle deadlines under pressure and prioritize tasks.
• An organized and team-oriented individual who can communicate effectively both verbally and in writing.
• A positive attitude and willingness to embrace change.
• A commitment to accuracy, continuous improvement, and ownership of quality issues.

Benefits

Comprehensive Benefits Package including:

• Medical, dental, and vision plans.
• 401(k) plan.
• Generous Paid Time Off and paid company holidays.
• Employee Assistance Program.
• Flexible Spending Accounts.
• Life and disability insurance.
• Learning and development programs.

Pay

The hourly pay for this position considers a wide range of factors including education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.