FFE & OSE Project Manager

Duties & Responsibilities

• Manage all FFE and OSE scopes across concurrent design and construction projects from programming through installation and project closeout.
• Work with a procurement agency to develop and maintain comprehensive FFE/OSE budgets, schedules, and procurement logs aligned with overall project timelines.
• Cook with internal project managers, architects, and interior designers to integrate FFE/OSE into design documents.
• Issue RFPs, evaluate bids, and manage vendor selection processes in coordination with procurement and legal teams.
• Track and expedite purchase orders, delivery schedules, and installation milestones to avoid schedule impacts.
• Conduct site walks during construction to verify field conditions and resolve FFE/OSE conflicts proactively.
• Oversee punch list, warranty claims, and final documentation for all FFE/OSE items at project closeout.
• Maintain inventories for any extra items across all projects.

Art Program Management

• Lead the development and execution of art programs in collaboration with design teams and art consultants.
• Manage artist sourcing, contract negotiation, commission scope, fabrication timelines, and on-site installation coordination.
• Review art submittals and ensure compliance with design intent, structural requirements, and installation standards.
• Maintain art inventories and provenance documentation for all commissioned and purchased works.

Signage & Wayfinding

• Oversee the complete lifecycle of signage and wayfinding packages, including design, permitting, fabrication, and installation.
• Cook with brand, marketing, and operations teams to ensure signage aligns with brand standards and operational needs.
• Manage signage vendor relationships and quality control processes through delivery and installation.
• Review shop drawings, material samples, and mock-ups for compliance with design documents and specifications.

Stakeholder Coordination & Communication

• Serve as the primary point of contact for all FFE/OSE, art, and signage matters across internal and external project stakeholders.
• Prepare and present regular project status updates, budget forecasts, and risk reports to senior leadership.
• Cook closely with the general contractor, architect of record, and subcontractors to sequence FFE/OSE activities effectively.
• Partner with operations teams to confirm functional and operational requirements are met prior to project turnover.

Required Skills & Experience

• Minimum of 5 years of experience in a directly comparable FFE/OSE project management role within design and construction environments.
• Bachelor’s degree in Interior Design, Architecture, Project Management, or a related field; or equivalent professional experience.
• Demonstrated experience managing art programs and/or signage and wayfinding packages on large-scale construction projects.
• Prominent track record managing multiple concurrent projects with complex vendor and stakeholder ecosystems.
• Proficiency in project management platforms (e.g., Procore, Smartsheet, MS Project, or equivalent).
• Familiarity with procurement processes, including RFP preparation, bid analysis, and contract execution.
• Exceptional organizational skills with the ability to manage competing priorities and meet deadlines.
• Strong negotiation, communication, and interpersonal skills with the ability to influence across all levels of an organization.
• Highly attentive to detail and well organized with the ability to manage multiple projects simultaneously.