Fetal Center - Clinical Research Program Coordinator

Job Description

Coordinates and manages the department/center’s research portfolio. Maintains working knowledge of projects in process as well as funded projects including grant budgets and IRB protocols. Coordinates subcontracts with other sites and the Sponsored Projects Office, develops and implements processes across multiple study sites, and maintains documents to ensure effective, efficient and compliant project progress.

Essential Functions

• Responsible for administrative management, organization of, and participation in program meetings and teleconferences, including scientific meetings with corporate and non-profit partners, teaching conferences, grand rounds, journal club, research seminars, and CME programs.
• Works with Sponsored Projects Officer to manage program and project funds and dissemination of funding to collaborations sites in addition to the subcontracts with other sites.
• Provides funding opportunity notifications to PI’s.
• Collaborates with department/center investigators in the development of IRB protocols, grant submissions and scientific publications.
• Collaborates in the coordination of personnel needs for the program and projects; oversees and organizes training.
• Tracks projects and initiatives to ensure they move forward based on both timelines and budget; report to PI when progress is lacking and identifies needed action.
• Maintains and oversees IRB process for program projects and associated sites, ensuring sites are submitting accurate and timely IRB submissions, and maintain associated regulatory documents.
• Helps facilitate creation of source documents that ensure systematic data collection and/or aid in protocol execution and management and record keeping.
• Collects and controls research data and subject information from sites as needed/requested; tracks screening and enrollment data across multiple sites/multiple projects.
• Monitors, reviews and tracks clinical data and prepares study specific documents according to FDA regulations QA process implementation, maintenance and documentation; data entry; and maintenance of regulatory documents for multiple sites; multiple protocols.
• Works with principal investigators at each site to establish multi-site monitoring plans for investigator-initiated projects.

Education Requirement

Bachelor’s degree preferred or Associate degree with two years clinical research experience or project management experience.

Certifications

ACRP or SOCRA certification, preferred.

Skills

• Demonstrated leadership skills
• Strong organizational skills
• Exceptional interpersonal, written and verbal communication
• Ability to filter information, discern importance and initiate plan for project completion
• Self-directed, results driven with the ability to manage workload
• Ability to work independently and as part of a team
• Working knowledge of data management software

Experience

Two years clinical research experience or project management experience.

Physical Requirements

• OCCASIONALLY: Bend/twist, Lifting / Carrying: 0-10 lbs, Lifting / Carrying: 11-20 lbs, Lifting / Carrying: 21-40 lbs, Pushing / Pulling: 0-25 lbs, Pushing / Pulling: 26-40 lbs, Pushing / Pulling: 41-60 lbs, Reaching above shoulder, Squat/kneel
• FREQUENTLY: Sitting, Standing, Walking
• CONTINUOUSLY: Audible speech, Computer skills, Decision Making, Depth perception, Flexing/extending of neck, Hand use: grasping, gripping, turning, Hearing acuity, Interpreting Data, Peripheral vision, Problem solving, Repetitive hand/arm use, Seeing – Far/near

Additional Physical Requirements

Performed But Not Listed Above (not specified)