Federal Submittals/QC Lead

Job Summary

The Federal Submittals/Quality Control Lead spearheads the submittal management and assists the Quality Control Manager with the project. The ideal candidate thrives in a fast‑paced environment and possesses a proven track record of rapid reviewing, tracking, and processing a high volume of complex technical submittals, shop drawings, and RFIs without sacrificing accuracy. The role reports to the project Quality Control Manager and serves as the primary link between field operations, subcontractors, and the government review team for all submittals. Bristol Alliance of Companies (Bristol) is committed to building lasting relationships that reflect hard work, ingenuity, and dedication to safety, benefiting the Native Culture, land, and people of the Bristol Bay region. Core values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Functions

• Manage and update the Project Submittal Register.
• Pre‑review subcontractor shop drawings, product data, and test reports for absolute contract compliance before submission to the designer of record (DOR) and/or the government.
• Maintain real‑time submittals compliance with government software database RMS 3.0 and with Bristol’s subcontractor software database ProCore.
• Coordinate and inspect all incoming material deliveries against approved submittals to ensure full contractual alignment.
• Pass a federal background check and acquire the minimum DoD security clearance for base access to JBSA Fort Sam Houston, San Antonio, TX.
• Prepare Quality Control Project Plans, including Definable Features of Work, inspection requirements, and testing plan.
• Assist the project team in preparing RFIs as necessary.
• Implement field 3‑phase quality control processes in accordance with USACE Construction Quality Management for Contractors training.
• Document field quality deficiencies and track via Deficiency Log through closeout.
• Complete targeted Daily Quality Control Reports, notes of Preparatory and Initial Phase meetings, and reports of deficiencies, focusing on inspected features and test results rather than field productivity.
• Report on the status of quality program implementation to the Program Quality Control Manager, with copies to the PM and Site Superintendent.
• Assist the project team in resolving outstanding quality concerns.
• Troubleshoot and problem‑solve as required on all projects.
• Other duties as assigned.

Competencies

• Skilled in written and oral communication.
• Knowledge of contractor management and expertise in implementing inspection and testing programs for remediation and construction projects.
• Detail‑oriented problem solving.
• Ability to gather and analyze data, reason logically and creatively, draw conclusions, and make appropriate recommendations.
• Capacity to handle multiple projects and tasks, prioritize, organize, and work well under stress in a fast‑paced environment.
• Flexibility and adaptability to constant change.
• Willingness to work flexible hours as required to meet deadlines.
• Strong interpersonal communication with staff and clients.
• Proficiency with Microsoft Excel and Word.
• Knowledge of mentoring field quality technicians.
• Skilled with USACE‑RMS (Resident Management System).
• Ability to manage a pipeline of hundreds of multi‑discipline submittals simultaneously under tight contractual deadlines.
• Fluent in speaking, writing, reading, and understanding English.

Required Education and Experience

• Proven track record of rapid reviewing, tracking, and processing a high volume of complex technical submittals, shop drawings, and RFIs without sacrificing accuracy.
• Bachelor’s degree in engineering, architecture, or construction management with a minimum of five (5) years construction quality control experience on projects similar to the contract, or ten (10) years construction experience of which at least five (5) years are in construction quality control on comparable projects.
• Minimum 5 years’ experience managing quality control on USACE, NAVFAC, or DoD construction projects similar to this contract.
• Completion of the Construction Quality Management (CQM) for the contractor’s course; if certification has expired, renewal required within 90 days of hire or award.
• Experience with projects ranging from $1 M to $