FEC Procurement Administrative Specialist

Purchasing of equipment & materials

Purchasing of equipment & materials from qualified vendors.

Project Management

• Managing the creation of the general and special conditions, safety requirements and scope requisitions for the Project – with support from Operations – to ensure that the scope, schedule, M/WBE requirements, insurance and bonding requirements are clearly defined for the bidders.
• Solving issues with regard to any disputes relating to scope of work and change orders.
• Examining the plans and specifications for any deficiencies, equipment issues, and technical questions and making recommendations in award memo.
• Establishing equipment bidding procedures, preparation, pre-qualifications and approval of bid lists.
• Managing of bidding process, including bid period.
• Receiving and analyzing bids and conducting scope review meetings with competitive bidders.
• Negotiating scope and price with vendors.
• Awarding vendors; negotiating terms with vendors.

Supervision

• Supervising Procurement Assistants and/or interns, including providing input or performance appraisals.

Procurement Schedule

• Establishing and overseeing Procurement Schedule, including attending project meetings.

Insurance and Bonds

• Managing current insurance certificates, bonds, and consent of surety for reserve reductions, off-site material payments and final payments.

M/WBE Requirements

• Developing and implementing strategy to meet the M/WBE requirements.

Qualifications

• Bachelor's degree plus a minimum two years' related experience or an equivalent combination of education, training and/or experience.
• Proven written and verbal communication abilities; proficiency with computer applications, including Microsoft Office Suite.
• Ability to read, understand and interpret contract documents, drawings, specifications, scopes of work and project schedule.
• Familiarity with accounting principles.
• Demonstrated leadership and interpersonal skills.

Physical Demands

• Performance of duties will occasionally require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction.
• Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
• Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk and hear, stand, climb, balance, stoop, kneel, crouch, or crawl.
• Employee must occasionally lift and/or move up to 50 pounds.

Work Environment

• While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of electrical shock.
• The noise in these work environments is usually moderate to very loud.