FEC Procurement Administrative Specialist

Purchasing of equipment & materials

Purchasing of equipment & materials from qualified vendors.

Managing the creation of the general and special conditions

Managing the creation of the general and special conditions, safety requirements and scope requisitions for the Project – with support from Operations – to ensure that the scope, schedule, M/WBE requirements, insurance and bonding requirements are clearly defined for the bidders.

Resolving issues

Resolving issues with regard to any disputes relating to scope of work and change orders.

Examining the plans and specifications

Examining the plans and specifications for any deficiencies, equipment issues, and technical questions and making recommendations in award memo.

Establishing equipment bidding procedures

Establishing equipment bidding procedures, preparation, pre-qualifications and approval of bid lists.

Managing of bidding process

• Managing the bidding process, including bid period.
• Receiving and analyzing bids and conducting scope review meetings with competitive bidders.

Negotiating scope and price

Negotiating scope and price with vendors.

Awarding vendors

Awarding vendors; negotiating terms with vendors.

Supervision

• Supervising Procurement Assistants and/or interns, including providing input or performance appraisals.

Procurement Schedule

• Establishing and overseeing Procurement Schedule, including attending project meetings.

Insurance and Bonds

• Managing current insurance certificates, bonds, and consent of surety for reserve reductions, off-site material payments and final payments.

M/WBE Requirements

Developing and implementing strategy to meet the M/WBE requirements.

Qualifications

• Bachelor's degree plus a minimum two years' related experience or an equivalent combination of education, training and/or experience.
• Proven written and verbal communication abilities; proficiency with computer applications, including Microsoft Office Suite.
• Ability to read, understand and interpret contract documents, drawings, specifications, scopes of work and project schedule.
• Familiarity with accounting principles.
• Demonstrated leadership and interpersonal skills.

Physical Demands

• Performance of duties will occasionally require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction.
• Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
• Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk and hear, stand, climb, balance, stoop, kneel, crouch, or crawl.
• Employee must occasionally lift and/or move up to 50 pounds.

Work Environment

• While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of electrical shock.
• The noise in these work environments is usually moderate to very loud.
• May perform other duties as necessary or assigned.