FBN Legal Advertising Coordinator

Responsibilities

• Process Fictitious Business Name (FBN) filings accurately and efficiently
• Serve as backup support for DBAStore operations as needed
• Keep co-workers informed of updates and changes regarding FBN forms, requirements and fees
• Process and manage large client accounts including: TS & Associates, Capital Corp Services Inc., BizFilings, MetroSearch, LegalZoom
• Handle FBN publication orders for back-office paper operations with the San Bernardino Sun
• Maintain organized records and ensure compliance with county and publication requirements
• Provide professional customer service to clients, vendors, and internal departments
• Aid in resolving filing discrepancies and customer inquiries
• Perform additional administrative duties as assigned

Requirements

• Fluent in Spanish, both verbal and written
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Excellent communication and interpersonal skills, with a customer-focused approach
• Detail-oriented and able to maintain accuracy in a fast-paced environment
• Proficiency in Microsoft Office suite and other relevant software applications
• Able to work independently as well as part of a team
• Willingness to learn and adapt to new tasks and responsibilities
• Experience in processing payments and handling customer inquiries preferred