Family Support Services Contract Specialist IV

About the role

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Responsibilities

• Manages and develops solicitations, including Invitations for Bids, Requests for Applications, and Requests for Proposals, by identifying provider resources, defining services, evaluating bidder information, and negotiating contract specifications.
• Captures and facilitates procurement-related meetings such as kick-offs, pre-proposal meetings, post-award conferences, team briefings, evaluation scoring, and new grantee orientations using division-specific tools.
• Executes contracts, renewals, and amendments by reviewing documents and securing necessary approvals from grantees and contractors. Recommends changes to solicitation and contract documents and provides input on grant or contract modifications for FSS programs.
• Oversees and resolves procurement and contract compliance issues, monitors legal and regulatory requirements for FSS contracting, and manages complex grants and contracts by tracking billings, fiscal data, and eligibility determinations.
• Administers billing and eligibility processes, projects expenditures to ensure the effective use of funds, and monitors ongoing contract performance to maximize appropriated and federal dollars for prevention services.

Requirements

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIRED:

• CTCM (Certified Texas Contract Manager) and CTCD (Certified Texas Contract Developer) required within one year of employment.

Skills and Abilities

• Knowledge of state procurement and contract management requirements, policies and procedures for contract management, regulations, and best practices; of negotiating contracts; of business administration and accounting principles and practices.
• Knowledge of local, state, and federal laws and regulations relevant to FSS contracting.
• Knowledge of managing and monitoring contracts and budgets in a social service environment.
• Attention to details, effective verbal, and written communication.
• Use of a computer and applicable software.
• Evaluation of contracts and recommendation of future status; interpretation of policies, procedures, and regulation; evaluation of fiscal data for reasonableness, allowability, necessity, and conformity with contract requirements.
• Analyzing complex information effectively and quickly and summarizing results in a written report to ensure conformity with contract requirements and regulations.
• Organizing, prioritizing, and completing multiple tasks to meet Agency and Division policies, procedures, relevant regulations, and deadlines.
• Researching policy and procedure and applying it to contract management work activities and duties.

Initial Screening Criteria

Graduation from an accredited four-year college or university. Acceptable Substitutions: Graduation from high school or equivalent with three years full-time job duties in bookkeeping, contract, or grant management, of a financial field.

Additional Information

Multiple contract managers to be hired from this posting that will focus on managing grants and contracts including billings, fiscal data, reporting, contracts management, contracts monitoring and compliance. This position offers a hybrid schedule of remote (telework) and in-office work and will have the opportunity to telework as HHSC telework policy allows. The selected candidate for this position will be required to work in and attend in-person meetings in an Austin office when not teleworking and to fulfill essential job functions. Any costs associated with working in or attending in-person meetings or required work events in Austin or within a 50-mile radius of Austin will not be qualified travel expenses reimbursed by the State.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.