Faculty Support Specialist

About the role

As the Faculty Support Specialist (FSS), you will provide valuable administrative and logistical support to Harvard Business School's faculty. Your responsibilities include:

Responsibilities

• Administratively supports multiple faculty, while acting as a liaison between students, other instructors, and various HBS and University departments.
• Supports faculty with complex administrative duties related to their teaching, research, and other responsibilities.
• Manages and coordinates extremely active, complex calendars; schedules appointments, meetings, and events.
• Performs basic online research; retrieves books, articles, and other information.
• Prepares documents for articles, cases, teaching and research materials, which may include proofreading, formatting exhibits, citations, and organizing files.
• Composes, prepares, and edits professional correspondence that is sometimes confidential.
• Builds strong relationships with stakeholders, including faculty, staff, and external partners.
• Captures and processes expense reimbursements in a timely and accurate manner.
• Performs office management responsibilities such as ordering supplies, maintaining a clean working environment, greeting visitors, and responding to correspondence in a timely manner on the faculty's behalf.
• May manage the administrative process for faculty and doctoral recruiting: distribution of candidate material, planning and coordination of visits, and compliance with recruiting guidelines.
• May organize and plan logistics for seminars series, research conferences and other unit events.
• Builds trust and collaboration by being present on-site and engaging directly with colleagues and various constituents.
• Being responsible for other duties as assigned.

Qualifications

• A High School Diploma or GED is required.
• 3+ years of experience working in an administrative, clerical, executive support, coordination, or related professional capacity is required.
• Hands-on experience using Microsoft Office (Word, Excel, PowerPoint, etc.) is a must.
• You set a high bar for yourself with attention to detail, confidentiality, and strong customer service.
• You work well independently and also contribute as a valuable team member with an attitude focused on helping others.
• You have a willingness to work in a collaborative work environment supporting a variety of faculty, colleagues, and changing assignments based on business needs.
• You can adapt quickly to changing staffing assignments, responsibilities, tasks, and feedback.
• You are proficient in navigating and using major social media platforms (such as Facebook, Twitter, Instagram, LinkedIn, and TikTok) for basic content creation, audience engagement, and trend analysis.

Basic Qualifications

• High School Diploma or GED required.
• 3+ years of experience working in an administrative, clerical, executive support, coordination, or related professional capacity is required.
• Education beyond high school may count toward experience.
• Hands-on experience using Microsoft Office (Word, Excel, PowerPoint, etc.) is a must.

Additional Qualifications and Skills

• You set a high bar for yourself with attention to detail, confidentiality, and strong customer service.
• You work well independently and also contribute as a valuable team member with an attitude focused on helping others.
• You have a willingness to work in a collaborative work environment supporting a variety of faculty, colleagues, and changing assignments based on business needs.
• You can adapt quickly to changing staffing assignments, responsibilities, tasks, and feedback.
• You are proficient in navigating and using major social media platforms (such as Facebook, Twitter, Instagram, LinkedIn, and TikTok) for basic content creation, audience engagement, and trend analysis.

Hours and Schedule

Standard Hours/Schedule: 35 hours per week, overtime eligible.

Compensation

Compensation Range: $58,000 - $63,000, commensurate with experience.

Benefits

• Generous paid time off including parental leave.
• Medical, dental, and vision health insurance coverage starting on day one.
• Retirement plans with university contributions.
• Wellbeing and mental health resources.
• Support for families and caregivers.
• Professional development opportunities including tuition assistance and reimbursement.
• Commuter benefits, discounts and campus perks.

Equal Opportunity

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Join Our Talent Community

Let's keep in touch! Stay connected to learn more about Harvard and future opportunities.