Faculty & Staff Coordinator, Department of Medicine

About the Role

The Department of Medicine at SUNY Downstate Health Sciences University is seeking a full-time Senior Staff Assistant / Faculty and Staff Coordinator.

Responsibilities

• Process and coordinate appointments, promotions, evaluations, and terminations for the department's faculty and staff.
• Maintain departmental files for all salaried and voluntary department personnel.
• Manage and organize the department's CAPQ and alternate route committee.
• Perform internal and external liaison role regarding faculty issues, tracking responses to inquiries made by the Chair, faculty, and other resources.
• Assist in the continued organization of the department's administrative office.
• Develop functional relationships with all internal and external offices and departments at Downstate.
• Interact with the department financial office for all financial matters.
• Write letters on behalf of the Administrator and Chair.
• Work closely with the Department Chair, chiefs, administrators, and Practice Plan Manager.
• Coordinate offer letters for new faculty members.
• Manage internal systems to facilitate personnel payroll changes.
• Process faculty verifications and recertification for DHSU.
• Work closely with the Administrator on all administrative issues.
• Collaborate with UHD/COM and DHP to review, prepare, and submit COM and UHD budgets.
• Assist project investigators with administrative paperwork for the research foundation.
• Coordinate Medical Board credentialing applications and reappointments.
• Perform additional duties and responsibilities as assigned by the Administrator or Chairman.
• Perform departmental duties while working from home on approved telecommuting days.

Requirements

• Bachelor's Degree, or a minimum of 5 years of administrative experience in an academic and clinical setting.
• Microsoft Office Suite proficiency (Outlook, Word, Excel, PowerPoint, Access).
• Excellent communication skills and ability to efficiently prioritize and complete workload within time constraints.
• A satisfactory equivalent combination of experience, training, and education to the above may be considered.

Preferred Qualifications

• Familiarity with Downstate AE, BI, Oracle, and Cactus systems.

About Us

SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.