Faculty Affairs Coordinator

The University of Pennsylvania, a world-renowned leader in education, research, and innovation, is the largest private employer in Philadelphia. This Ivy League institution consistently ranks among the top 10 universities in the U.S. News & World Report survey and offers a unique interdisciplinary approach to scholarship. Penn provides a competitive working environment with access to cultural, educational, and recreational activities in Philadelphia.

About the Role

The Faculty Affairs Coordinator for the Department of Dermatology reports to the Associate Director of Administration and Academic Affairs. This role serves as a trusted resource for faculty employment and career progression, working closely with the Department Chair, COO, Departmental COAP Chair, Education Officer, and Vice Chairs. The coordinator manages faculty affairs processes, ensures compliance, and supports faculty development and retention initiatives.

Responsibilities

• Serve as Project Manager for all aspects of Faculty Affairs, including drafting and coordinating faculty appointment, re-appointment, and promotion documents (e.g., Chair Recommendation Letters, Academic Plans, Educational Database documents, Peer Reviews).
• Monitor and ensure timely submission of documents to stakeholders while adhering to deadlines.
• Manage timelines for Departmental Endowed Chair Appointments and Renewals.
• Maintain confidential and secure records of all current and historical faculty files.
• Act as the primary point of contact for associated and affiliated faculty.
• Coordinate Departmental COAP initiatives, ensuring compliance with the faculty handbook and Perelman School of Medicine policies.
• Partner with the Vice Chair of Faculty Affairs to prepare for and participate in meetings related to faculty affairs.
• Draft and coordinate the review process for chair recommendation/summary documents and academic plans.
• Provide guidance to faculty on requirements for appointments, reappointments, promotions, scholarly leave, and other administrative aspects of faculty affairs.
• Monitor and assist faculty in meeting compliance and training requirements (e.g., medical licenses, DEA licenses, vaccines, CPSL).
• Prepare faculty-related reports, including headcount projections, for the Department, Perelman School of Medicine, and the University.
• Provide backup support for faculty recruiting, onboarding initiatives, and departmental coordination.
• Attend University and Health System meetings and training related to job duties.
• Perform other duties and responsibilities as assigned.

Requirements

• Bachelor of Arts, Bachelor of Science, Bachelor of Fine Arts, or equivalent combination of education and experience.
• 3-5 years of relevant experience.

Pay

Salary offers range from $55,962.00 to $92,593.00 annually, based on qualifications, experience, skills, and education.

Benefits

• Health, Life, and Flexible Spending Accounts: Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits. Flexible spending accounts for eligible health and dependent care expenses.
• Tuition Assistance: Exceptional tuition benefits for employees, spouses, and dependent children at Penn and other institutions.
• Retirement Plans: Generous retirement savings options with pre-tax or Roth contributions, including Basic, Matching, and Supplemental plans with investment options through TIAA and Vanguard.
• Time Away from Work: Substantial paid time off for vacations, personal affairs, illness, or family needs.
• Long-Term Care Insurance: Coverage for long-term care services at home, in the community, or in nursing facilities, with no underwriting requirements for new hires.
• Wellness and Work-Life Resources: Programs and resources to support health, family, and work-life balance.
• Professional and Personal Development: Access to resources for personal and professional growth.
• University Resources: Access to libraries, athletic facilities, arboretums, art galleries, museums, and cultural/recreational activities, often at no cost.
• Discounts and Special Services: Discounts on arts, entertainment, transportation, mortgages, cellular plans, movie tickets, theme parks, and more.
• Flexible Work Hours: Creative work arrangements to promote work-life balance.
• Penn Home Ownership Services: Forgivable loans for eligible employees buying a home or residing in West Philadelphia.
• Adoption Assistance: Reimbursement for qualified adoption expenses, up to two adoptions per household.