Facility Operations Specialist - HVAC

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. So we need to extract substantive info: Job Summary, Essential Duties and Responsibilities, Qualifications (including Knowledge, Skills, Abilities, Education, Experience, Other Requirements), maybe Supplemental Information (Physical Demands) could be part of Requirements? But we can create sections: About the role (Job Summary), Responsibilities (Essential Duties And Responsibilities), Requirements (Qualifications, Education, Experience, Other Requirements, maybe Physical Demands). Skills maybe part of Qualifications. Benefits, Pay, Schedule: The posting mentions "New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market." That's pay info. So we can include Pay section with that statement. Benefits? Not mentioned besides maybe standard city benefits but not explicit. So we should not create Benefits unless stated. Schedule: "Our Facility Operations Specialists provide on-site support Monday-Friday between 6:30am and 5:00pm with after-hours/weekend/holiday support as needed." Also "Participates in standby rotation to provide emergency response on a 24-7 basis." So schedule info exists. So we can include Schedule section. We must not include filler like "commensurate with experience" etc. The pay statement is specific enough: "New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market." That's okay. We need to preserve all substantive info, not invent or summarize away detail. So we need to include the job summary text verbatim? We can paraphrase but must preserve all info. Safer to copy the substantive sentences. We need to use

• for any list of duties/requirements/benefits. The duties are many sentences separated by periods; we could turn each duty into a list item. But we must preserve all info; we can convert each duty sentence into
• . However the duties are long and contain semicolons etc. Might be okay to keep as paragraphs? The rule: Use
  • for any list of duties/requirements/benefits, and

    for prose. So if we have a list of duties, we should use

    • . The posting says "Essential Duties And Responsibilities" then a block of text with many duties separated by periods. We can split into items. Similarly for Qualifications: there is a block of knowledge, skills, abilities; we can list each as
    • . Education, Experience, And Other Requirements also can be list. We need to avoid duplication: The posting repeats some lines like "The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters." That's boilerplate/application instructions; we should remove. Also remove HIRING PROCESS, CONDITIONS OF EMPLOYMENT, EEO statements, etc. We need to keep the supplemental info about physical demands? That's part of Requirements maybe. We must not include navigation etc. Let's extract sections: About the role (Job Summary): "The Facility Operations Division of the Finance & Asset Management Department provides advanced preventive and corrective maintenance services, specializing in HVAC trade work, at 12+ city facilities, including City Hall, Bellevue Service Center, and Fire Stations, encompassing over 700,000 sf of space. Our Facility Operations Specialists provide on-site support Monday-Friday between 6:30am and 5:00pm with after-hours/weekend/holiday support as needed." But schedule info also appears there; we might move schedule to its own section. However the job summary includes schedule; we could keep it there or move to Schedule section. To avoid duplication, we could keep schedule info in Schedule section and not repeat in About the role. But we must preserve all info; we can keep it in both places? That would be duplication. Better to extract schedule info to Schedule section and keep About the role without schedule. However the job summary sentence includes schedule; we could split: keep the first part about division and facilities, and move schedule to Schedule section. That would be omitting some info from About the role (the schedule part). But we can keep the schedule info in Schedule section and still have the job summary without it; that's still preserving all info because schedule appears elsewhere. That's acceptable. Thus About the role: "The Facility Operations Division of the Finance & Asset Management Department provides advanced preventive and corrective maintenance services, specializing in HVAC trade work, at 12+ city facilities, including City Hall, Bellevue Service Center, and Fire Stations, encompassing over 700,000 sf of space." Responsibilities: list of duties. Let's extract duties sentences from "Essential Duties And Responsibilities" block. Block text: "Manage the daily operation of the HVAC systems and components at supported sites.Perform and oversee the maintenance, repair and installation of commercial building HVAC, components, systems and supporting infrastructure.Plans, schedules, and participates in the physical performance of the preventive maintenance program for HVAC and other mechanical building equipment.Coordinate and/or complete HVAC modifications on small to large scale building improvement and renovation projects and/or oversee the work of contractors and vendors. Verifies equipment or system operations by manually checking various gauges and instruments and maintaining proper levels of water, oil, refrigerants, and air pressure as specified by operating and maintenance guides.Perform effective root-cause analysis to diagnose problems and implement corrective action and preventive measures to minimize future equipment malfunctions.Performs a variety of preventive and corrective maintenance tasks on buildings and systems.Including but not limited to; Toilet flush valves, plumbing valve rebuilds, clogged drain complaints, lighting issues, cubicle reconfigurations, general custodial support, access control and building automation support, HVAC comfort complaints, painting, carpentry, general customer service requests, etc…Coordinates and conducts safety and fire inspections with state and local authorities and outside safety vendors.Draft scopes of work, vendor evaluation criteria, manages contract/RFP processes, selects contractors, prepare schedules, oversees vendor work, coordinates work with affected clients and process/authorize invoices for payment and project close out.Support Departments project managers and planners with technical knowledge of building systems/components and coordination of vendors.Review plans, specifications and proposals for renovations and new construction projects to ensure accuracy and compliance.Manage the work of contracted vendors on projects and assist/coordinate work that requires temporary shutdowns, interruptions to services or other alterations to normal business operations. Respond to severe weather events or other after-hours emergencies in compliance with the duty to report for assigned emergency operations to help support the restoration of normal services to facilities and the City’s infrastructure.Participates in standby rotation to provide emergency response on a 24-7 basis.Draft clear and concise documents in daily work and email correspondence.Uses mobile phone, computer, and/or other devices to communicate and to access Internet, email/messaging, calendar, etc...Utilizes our enterprise asset management system to accurately and timely record work order data, scheduling information, milestones, document work performed and enter timekeeping.Provides guidance, mentoring and support to new and/or less experienced building maintenance staff.Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer serviceEmployee must operate City vehicle to drive to various facility sites transporting materials, tools, and equipment. Supervision Received and Exercised Works under the general supervision of the Facility Operations Superintendent. No formal supervisory responsibility, but may act as lead worker, train new or developing employees, and/or review the work of other staff." We need to split into sensible list items. Could break at each period that starts a new duty. However some sentences are long with multiple duties. We'll approximate by splitting at periods where a new verb starts. Let's list: - Manage the daily operation of the HVAC systems and components at supported sites. - Perform and oversee the maintenance, repair and installation of commercial building HVAC, components, systems and supporting infrastructure. - Plan, schedule, and participate in the physical performance of the preventive maintenance program for HVAC and other mechanical building equipment. - Coordinate and/or complete HVAC modifications on small to large scale building improvement and renovation projects and/or oversee the work of contractors and vendors. - Verify equipment or system operations by manually checking various gauges and instruments and maintaining proper levels of water, oil, refrigerants, and air pressure as specified by operating and maintenance guides. - Perform effective root-cause analysis to diagnose problems and implement corrective action and preventive measures to minimize future equipment malfunctions. - Perform a variety of preventive and corrective maintenance tasks on buildings and systems, including but not limited to: toilet flush valves, plumbing valve rebuilds, clogged drain complaints, lighting issues, cubicle reconfigurations, general custodial support, access control and building automation support, HVAC comfort complaints, painting, carpentry, general customer service requests, etc. - Coordinate and conduct safety and fire inspections with state and local authorities and outside safety vendors. - Draft scopes of work, vendor evaluation criteria, manage contract/RFP processes, select contractors, prepare schedules, oversee vendor work, coordinate work with affected clients and process/authorize invoices for payment and project close out. - Support department project managers and planners with technical knowledge of building systems/components and coordination of vendors. - Review plans, specifications and proposals for renovations and new construction projects to ensure accuracy and compliance. - Manage the work of contracted vendors on projects and assist/coordinate work that requires temporary shutdowns, interruptions to services or other alterations to normal business operations. - Respond to severe weather events or other after-hours emergencies in compliance with the duty to report for assigned emergency operations to help support the restoration of normal services to facilities and the City’s infrastructure. - Participate in standby rotation to provide emergency response on a 24-7 basis. - Draft clear and concise documents in daily work and email correspondence. - Use mobile phone, computer, and/or other devices to communicate and to access Internet, email/messaging, calendar, etc. - Utilize the enterprise asset management system to accurately and timely record work order data, scheduling information, milestones, document work performed and enter timekeeping. - Provide guidance, mentoring and support to new and/or less experienced building maintenance staff. - Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. - Operate City vehicle to drive to various facility sites transporting materials, tools, and equipment. - Work under the general supervision of the Facility Operations Superintendent; no formal supervisory responsibility, but may act as lead worker, train new or developing employees, and/or review the work of other staff. That seems comprehensive. Now Requirements/Qualifications: We have "Qualifications Knowledge, Skills, Abilities and Competencies" block then "Education, Experience, And Other Requirements". We'll combine into Requirements section maybe with subheadings? But we only allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We could have Requirements and Qualifications separate, but we might combine to avoid thin sections. However we need to follow instruction: Prefer a few substantive sections over many thin ones. So we could have sections: About the role, Responsibilities, Requirements (which includes Knowledge, Skills, Abilities, Education, Experience, Other Requirements), Pay, Schedule. That's four sections. We must not create Skills section unless we have specific skills list separate; we can embed within Requirements. Thus:

      About the role

      The Facility Operations Division of the Finance & Asset Management Department provides advanced preventive and corrective maintenance services, specializing in HVAC trade work, at 12+ city facilities, including City Hall, Bellevue Service Center, and Fire Stations, encompassing over 700,000 sf of space.