Facility Manager

Key Responsibilities

• Primarily responsible for planning, directing, and overseeing facilities operations, with limited hands-on support when necessary.
• Oversee the complete lifecycle management of all facilities, including maintenance, repair, renovation, and capital improvement projects.
• Manage all structural and internal building systems (HVAC, electrical, plumbing, safety systems) to ensure operational efficiency and compliance.
• Direct and supervise maintenance teams, contractors, and vendors, ensuring high-quality service delivery and performance accountability.
• Plan and execute remodeling, reconfiguration, and facility upgrades to support evolving operational needs.
• Oversee space utilization and storage optimization, ensuring efficient layout, workflow, and accessibility across all facilities.
• Establish and enforce facility access, security protocols, and safety procedures, ensuring protection of employees, visitors, and assets.
• Develop and manage preventative maintenance programs to reduce downtime and extend asset life.
• Avoidance and compliance with federal, state, and local regulations, including OSHA, environmental, and safety standards.
• Create, manage, and monitor facility operating and capital budgets, ensuring cost-effective operations.
• Cover emergency preparedness planning and response, including business continuity and disaster recovery.
• Partner with leadership and cross-functional teams to align facilities strategy with business growth and operational objectives.
• Maintain accurate records of maintenance activity, inspections, vendor contracts, and compliance documentation.
• Exercises independent judgment in budget management, vendor selection, and facilities strategy decisions.

Qualifications

• Minimum Qualifications: Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field (or equivalent experience).
• Demonstrated success managing multi-site facilities as facility management or building operations.
• Strong knowledge of building systems, maintenance practices, and construction/remodeling projects.
• Experience overseeing budgets, compliance programs, vendors, and service contracts.
• Demonstrated ability to lead teams and manage multiple projects simultaneously.
• Knowledge of regulatory compliance, safety standards, and environmental requirements.
• Ability to operate independently while collaborating with internal teams and stakeholders.
• Preferred Qualifications: Experience in transportation, logistics, or large campus environments.
• Professional certifications (e.g., IFMA, CFM, FMP).
• Experience with facility management systems (CMMS) or building automation tools.
• Bilingual Spanish communication skills are a plus due to frequent interaction with contractors and vendor.

Skills and Abilities

• Facilities Operations
• Preventive Maintenance
• HVAC / Utilities Coordination
• Vendor Management
• Budgeting and Cost Control
• Project Management
• Compliance Awareness
• Problem Solving
• Independent Decision-Making
• Spreadsheet and Ledger Tracking

Work Experience

• 5+ years of progressive experience in facility management, building operations, or logistics/transportation environments.
• 3+ years of experience managing maintenance teams, vendors, and contractors.
• Experience with utilities, HVAC systems, contractors, and facility infrastructure.
• Experience overseeing facility maintenance programs, remodeling projects, and capital improvements.
• Experience managing both routine maintenance and capital improvement projects.
• Experience in large campus, warehouse, or industrial environments preferred.
• Demonstrated experience managing budgets, contracts, and operational KPIs.
• Experience in large campus, warehouse, or multi-site environments preferred.

Education

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or equivalent practical experience strongly preferred; relevant experience will be given full consideration.
• Professional certifications such as CFM, FMP, or IFMA are preferred.

Physical Demands

• Ability to walk, stand, and inspect facilities for extended periods of time.
• Ability to support facility oversight activities, which may include coordinating physical tasks, with or without reasonable accommodation.
• Access to various areas of facilities, including maintenance rooms, rooftops, and operational spaces.
• Frequent bending, stooping, and reaching as required for inspections and oversight.
• Work in both office and field environments, including exposure to varying temperatures and noise levels.
• May require availability for after-hours, on-call, or emergency response situations.
• Reasonable accommodations will be made in accordance with applicable law.