Facility Management Specialist
About the role
Bodwé Group Companies is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We provide value by integrating expertise across the natural and built environment lifecycle—from pre-development and planning to design, procurement, construction, and operations.
Essential Duties And Responsibilities
Facility Condition Assessments and Maintenance Support
Conduct inspections of buildings, infrastructure, utility systems, and facility equipment to assess condition, performance, and remaining service life.
Evaluate facility deficiencies and identify requirements for maintenance, repair, renovation, modernization, and replacement projects.
Document facility conditions, maintenance requirements, repair projects, construction initiatives, and lifecycle management activities.
Support continuous improvement initiatives.
Maintenance Planning and Preventive Maintenance Programs
Assist in the development, implementation, and oversight of preventive maintenance programs.
Evaluate maintenance practices and recommend adjustments to improve facility reliability and lifecycle performance.
Support planning and scheduling of maintenance activities for facility systems and infrastructure.
Track maintenance performance and identify opportunities to reduce deferred maintenance and operational risk.
Ensure facilities receive approved Common Levels of Operations (CLO) and Common Levels of Service (CLS).
Project Development and Requirements Management
Identify and document facility project requirements for repairs, alterations, renovations, and new construction initiatives.
Enter and manage project requirements within DMLSS-FM and other approved facility management systems.
Coordinate with NAVFAC Facility Management Specialists (FMS), USMC Zone Managers, USACE personnel, and other stakeholders to properly develop project requirements.
Prepare project scope information and supporting documentation for review and approval prior to submission.
Support project development activities from concept through work induction and execution.
Facility Planning and Capital Investment Support
Assist BUMED Headquarters, Regional Commands, and local Facility Managers with development of Five-Year Maintenance Action Plans (MAPs), Long-Range Plans (LRPs), and related facility investment strategies.
Assist with Program Objective Memorandum (POM) and facility investment planning activities.
Develop project presentations, project lists, and supporting documentation for Special Projects Boards and other decision-making forums.
Ensure BUMED and regional projects are represented during installation, regional, and enterprise planning meetings.
Scope Development and Cost Estimating
Develop Statements of Objectives (SOO), Scope Intent Documents, Rough Order of Magnitude (ROM) cost estimates, and supporting project documentation.
Support preparation of Statements of Work (SOWs), Independent Government Estimates (IGEs), plans, specifications, and cost estimates.
Review project documentation prepared by NAVFAC, USMC Public Works Departments, and other organizations for completeness and accuracy.
Ensure project documentation supports development of DD Form 1391 and other required project authorization documents.
Verify project requirements are adequately defined to support design, construction, energy, and facility improvement contracts.
Facility Management Systems Support
Maintain and update facility project information in enterprise systems including: DMLSS-FM, MAXIMO, eProjects, GFEBSP, AXIOM, Other authorized facility management systems.
Monitor project status and maintenance activities through computerized maintenance management systems (CMMS).
Track work orders and provide status reporting to facility managers and regional leadership.
Support facility data collection, validation, and reporting requirements.
Stakeholder Coordination and Liaison
Serve as a liaison between BUMED, NAVFAC, USMC, DHA, GSA, USACE, and other organizations regarding facility-related issues.
Participate in coordination meetings, planning sessions, inspections, and facility reviews.
Notify Facility Managers and Regional Managers of installation meetings, facility data calls, and emerging issues.
Coordinate with building managers and facility points of contact to assess building conditions and operational concerns.
Facilitate communication among stakeholders to ensure alignment of facility priorities and project execution.
Utilities, Energy, and Facility Performance Support
Collect, analyze, and report utility consumption and facility performance data.
Assist in evaluating facility systems and equipment for operational efficiency and lifecycle optimization.
Coordinate with energy contractors and utility stakeholders regarding facility performance initiatives.
Property and Real Property Support
Assist with processing facility property transfers and associated documentation, including DD Form 1354 activities.
Support real property accountability and facility asset management requirements.
Maintain records and documentation supporting facility ownership, occupancy, and lifecycle management.
Contractor Oversight and Field Support
Escort contractors, consultants, inspectors, and vendors performing authorized work within BUMED facilities.
Monitor contractor activities and support project coordination efforts.
Verify work is being performed in accordance with approved requirements and schedules.
Reporting and Documentation
Prepare facility condition reports, maintenance analyses, project status reports, and executive summaries.
Document facility deficiencies, maintenance trends, and project progress.
Maintain records supporting facility management, planning, budgeting, and compliance activities.
Provide recurring and ad hoc reports to BUMED Headquarters, Regional Commands, and installation leadership.