FACILITY COORDINATOR

Location: Pinnacle Mountain State Park, Pulaski County

Anticipated starting salary: $43,088.03 (salary range: $43,088 - $63,770)

About the role

The Facility Coordinator oversees the daily operations and general upkeep of the visitor’s center, ensuring it is safe, clean, functional, welcoming, and prepared to serve park visitors, employees, and volunteers. This position works directly with the Facility Supervisor/Expert and plays a key role in scheduling maintenance, managing facility use, coordinating with contractors, and supporting operational efficiency.

Responsibilities

• Monitor daily facility operations, ensuring buildings, equipment, and grounds are maintained in good working condition.
• Assist in scheduling and coordinating preventative maintenance, repairs, and facility inspections.
• Ensure safety and compliance standards are met, including OSHA, ADA, and environmental regulations.
• Track and report facility issues, ensuring timely resolution through maintenance teams or contractors.
• Supervise staff by interviewing, recommending hires/fires, assigning and reviewing work, counseling, and evaluating performance.
• Assist with inventory management of maintenance supplies and equipment.
• Coordinate facility reservations and space utilization for meetings, events, and department needs, including reservations at Lake Sylvia.
• Manage facility access, security, and visitor procedures in coordination with relevant departments.
• Maintain the gift shop by ordering and receiving product, counting inventory, and cleaning.
• Perform daily cleaning duties, including wiping countertops and displays, scrubbing toilets, cleaning windows and doors, and taking out trash.
• Open and close the register, handle money, and ensure the building is securely locked.
• Operate a POS system on a computer.
• Assist in developing and enforcing facility policies and guidelines for state employees and visitors.
• Support emergency preparedness by maintaining evacuation plans and emergency contact lists.
• Manage vendor relationships, ensuring timely and cost-effective service for cleaning, landscaping, security, and maintenance.
• Verify contractor compliance with state procurement policies and service agreements.
• Maintain facility records, including maintenance logs, inspection reports, and service agreements.
• Assist in budget tracking and expense reporting for facility-related expenditures.
• Provide input on cost-saving initiatives and resource allocation to improve efficiency.
• Support procurement of supplies and equipment as needed.

Requirements

• Minimum of one year of facility management experience.
• Knowledge of facility operations, maintenance procedures, and safety regulations.
• Familiarity with building systems, including HVAC, plumbing, electrical, and security systems.
• Ability to use facility management software and work order tracking systems.
• Understanding of state procurement and contract management processes.
• Strong organizational and time management skills to handle multiple tasks and deadlines.
• Excellent communication and interpersonal skills for coordinating with staff, vendors, and contractors.
• Knowledge of inventory control, purchasing and procurement procedures, and customer service.
• Ability to greet customers and provide information concerning services and functions of the facility.
• Ability to plan, organize, and oversee the work of subordinates and coordinate work activities.

Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the Qualifications Review Committee.