Facility Coordinator

Brief Description

Ensures all facility systems and processes function efficiently and comply with organizational and regulatory standards. Provides cross-functional support to branches, departments, and vendors while coordinating daily facility operations.

Responsibilities

• Manages and maintains facility systems, conducts inspections, coordinates vendor work, trains staff, and supports cross-functional operations.
• Verifies incoming supplies against purchase orders: maintain accurate inventory records and restock products.
• Reviews and verifies requisitions submitted by branches and departments.
• Obtains basic price quotes for supplies and equipment.
• Prepares electronic service orders for review and approval.
• Maintains organized supply room and replenishes forms.
• Maintains the record retention storage area.
• Implements, maintains, and troubleshoots systems managed by Facilities (asset tracking, DocuWare, scanning processes, VOIP, etc.).
• Trains Facilities staff on the operation of all systems under the Facilities Department.
• Cover facility inspections to ensure safety, code compliance, and adherence to Bank standards.
• Covers coordination facility needs with branch and department leadership during visits.
• Serves as a cross-functional liaison, ensuring efficient workflow and information sharing across departments.
• Supports vendor coordination by scheduling routine service appointments and verifying work order completion.
• Tracks vendor performance and reports issues or delays to the Facilities Supervisor and/or Facilities & Vendor Manager.
• Serves as a point of contact for facilities-related inquiries.
• Supports Facilities ticketing system by reviewing, assigning, and documenting work order progress.
• Complies with all risk management, safety, and regulatory requirements; complete required training.
• Provides reports and updates to the supervisor and compiles requested data.

Ancillary Functions

• Affirms adherence to Bank policies and procedures and federal and state regulatory requirements.
• Provides cross-functional support to other areas of the department and the Bank where service or assistance is needed.
• Performs tasks which are supportive in nature to the essential functions of the job, but which may be altered or re-designed depending upon individual circumstances.

Skills

• Clear communication in English
• Moderate reading, writing, math, and interpersonal skills
• Strong technical aptitude and PC skills
• Ability to operate general office and facility-related equipment
• Ability to lift up to 70 lbs.

Physical Demands

• The physical and related demands described in this section are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• This job is mostly sedentary in nature, but may occasionally involve lifting and/or moving materials that weigh up to 70 lbs.
• Employees in this job must be able to work in an office environment and/or outdoor area and may be exposed to outside weather conditions.
• Employees in this position are expected to have consistently positive interactions with the public as they will come into regular and frequent contact with internal and external customers and other members of the public during regular business hours.

Requirements

• Education/Training: High school diploma or equivalent; business coursework preferred
• Experience: 2–3 years of related experience

Pay

$39,480 - $52,600