Facility Coordinator

Position Responsibilities

• Act as the primary executor of building operations, handling daily needs, vendor interactions, and site emergencies.
• Perform or coordinate basic grounds and lawn maintenance, including mowing, trimming, and upkeep of outdoor areas to ensure a safe and professional environment.
• Responsible for coordinating routine maintenance and repair of plumbing, electrical, HVAC, elevator, and safety systems.
• Address staff requests for maintenance, custodial services, equipment needs, furniture movement, and HVAC promptly.
• Implement and track maintenance schedules to ensure consistent building performance.
• Manage vendor contracts by arranging service, being available onsite as work is conducted, inspecting work, and confirming quality and completion.
• Execute room set-up for meetings and events, including arranging furniture, coordinating audiovisual needs, and ensuring all supplies are in place and functioning prior to use.
• Maintain and replenish building materials and supplies, ensuring appropriate storage and distribution.

Requirements & Qualifications

• High School diploma or equivalent
• Hands-on facilities and building maintenance experience with proven ability to execute operational responsibilities directly
• Time management skills
• Ability to communicate professionally

• Minimum of 5 years required in facility maintenance environments.

Preferred Qualifications

• Minimum of 5 years required in facility maintenance environments.

Competencies

• Critical Thinking
• Relationship Building
• Attention to Detail/Accuracy
• Collaboration
• Adaptability
• Effective Communication
• Emotional Intelligence
• Professionalism
• Tenacity
• Timely Decision Making/Judgment

Supervisory Responsibilities

This position has no supervisory responsibilities.

Work Environment Requirements

• This position is primarily performed in a professional office environment.
• The role routinely uses standard office equipment, including computers, telephones, printers, and related technology.
• The position may involve occasional travel, meetings, or attendance at events, as applicable to the role.
• Work hours are generally standard business hours, with occasional evening or weekend work as needed.

Physical Demands

• To perform the essential functions of this position, the employee must be able to carry out a variety of physical and environmental tasks associated with facilities operations and grounds maintenance, with or without reasonable accommodation.
• Ability to regularly stand, walk, bend, stoop, kneel, crouch, and reach while performing building and outdoor maintenance tasks.
• Ability to lift, carry, push, and/or move materials and equipment weighing up to 50 pounds.
• Ability to operate tools and equipment used in both facility maintenance and lawn/grounds care (e.g., hand tools, power tools, landscaping equipment).
• Ability to work both indoors and outdoors in varying weather conditions, including heat, humidity, and occasional inclement weather.
• Ability to safely navigate building spaces and outdoor grounds, including uneven terrain.
• Ability to respond to facility needs and emergencies in a timely manner, which may require flexibility in schedule and physical demands.