Facility Coordinator

About the role

JLL is seeking a Facility Coordinator to join the team in Syracuse, NY. This position involves coordinating facility maintenance operations, vendor management, and ensuring compliance with safety and regulatory standards.

Responsibilities

• Negotiate and determine best pricing with vendors
• Provide quotes to finance
• Track vendor performance and ongoing service to determine best resources for the department
• Use the maintenance system to maintain tracking and data integrity
• Act as point of contact for all questions or issues concerning vendor repairs
• Track and file all information including invoices, payment statements, and documentation reflecting all invoices and payments made for partners and vendors
• Send equipment out for repair and calibration as required
• Respond effectively to all emergencies
• Comply with all safety procedures, maintaining good housekeeping and safety of work areas
• Recognize danger and safety hazards and propose methods to eliminate them
• Maintain compliance with State, County, or City Ordinances, Codes, or Laws
• Comply with all policies for the safe storage, usage, and disposal of hazardous materials
• Participate in ongoing technical, safety, and operational process training programs
• Maintain a clean and safe work environment
• Document work performance and materials procurement as directed
• Perform any and all other duties and tasks assigned

Required Qualifications

• High School diploma or GED required
• 3+ years of related experience and/or training, or equivalent combination of education and experience
• 3+ years in carpentry, sheet metal work, and general building maintenance techniques
• Strong understanding of the equipment and maintenance supplies required in all aspects of the maintenance and facilities department
• Valid driver's license
• Physical ability to lift 50+ pounds, work at heights, operate power tools, and perform overhead work
• Able to work on roofs of buildings
• Completion of written documentation
• Subject to call 24 hours per day and required to work in all weather conditions

Preferred Qualifications

• Experience with preventive maintenance programs and CMMS systems
• Proficiency in basic computer skills (spreadsheets, reports)
• Knowledge of building codes, safety regulations, and environmental compliance
• Excellent written and verbal communication skills with customer service orientation
• Conflict resolution skills and ability to work effectively with diverse teams

Location

Onsite – East Syracuse, NY