Facility Coordinator

Facilities Coordinator - JLL What This Job Involves As a Facilities Coordinator, you'll provide comprehensive support to Site and/or Facility Managers in a Life Science high-end controlled environment. Your role encompasses operational support across maintenance and operations, accounting and finance, vendor oversight, equipment and supplies management, and occupancy services. You'll be instrumental in developing and maintaining client relationships while ensuring exceptional service levels are consistently achieved. This position requires managing complex facility operations within the stringent requirements of a Life Science environment, where precision, compliance, and safety are paramount. You'll serve as a key liaison between various stakeholders including vendors, facilities staff, finance teams, and clients to ensure seamless coordination and execution of all facility-related activities. What Your Day-to-day Will Look Like Conduct daily walkthroughs to ensure clean, organized, and compliant office environmentsRespond to work orders promptly while maintaining KPI compliance and exceptional customer serviceEscort contractors and site visitors as necessary to accomplish site objectives and comply with site policies. Schedule and manage repairs, maintenance, minor works, and work requests, tracking them to completionLead vendor procurement processes and serve as primary site contact for permitting and escortingInitiate procurement processes for third-party vendor needs by developing and delivering purchase ordersCoordinate with Finance team to ensure timely accruals and invoice processingMaintain accurate records and official documentation, including website updatesOversee parts inventory management including ordering, monitoring usage, and conducting evaluationsProvide oversight support for the critical spares inventory and kitting functions for timely execution of maintenance and repair work. Actively use CMMS to perform routine duties and provide training to others with scheduling and documentation of work. Act as back up to the CMMS Admin, actively participating in Planning & Scheduling activities. Update and maintain emergency response plans and after-hours emergency proceduresConduct site inspections to ensure building procedures and performance measures are maintainedSupport moves and reconfigurations as requiredManage building access passes and provide safety and security support Required Qualifications Strong organizational and time management skillsExcellent customer service and communication abilitiesProficiency in managing multiple priorities simultaneouslyDetail-oriented approach with accuracy in record-keepingAbility to work effectively in controlled Life Science environmentsExperience with work order management systemsKnowledge of procurement processes and purchase order managementFamiliarity with vendor management and coordinationBasic understanding of facility maintenance and operationsProficiency with standard office software and documentation systemsStrong interpersonal skills for client relationship managementAbility to work collaboratively in team environmentsProblem-solving mindset with focus on continuous improvementAdaptability to changing priorities and requirementsProfessional demeanor for guest and client interactions Preferred Qualifications Previous experience in Life Science or controlled environment facilitiesBackground in facility management or operations coordinationExperience with KPI tracking and performance measurementKnowledge of emergency response planning and safety protocolsFamiliarity with Life Science regulatory requirements and complianceExperience coordinating corporate events and amenitiesBackground in inventory management systemsPrevious vendor management and procurement experienceUnderstanding of finance processes including accruals and invoice processingExperience with building access control systems and security protocols Location: Onsite - San Diego, CA Work Schedule: 7am – 3:30pm M-F