Facility Administrator

About the role

The Facility Administrator plays a key role in supporting the safe, efficient, and effective operation of the facility. Responsibilities include customer service, accounts receivable, accounts payable, systems support, training coordination, and continuous improvement initiatives.

Responsibilities

• Maintain appropriate files, documents, reports, and accessible filing systems
• Meet month-end deadlines and ensure accurate reporting to finance
• Share pertinent information and correspondence with the operations team
• Handle internal and external customer relations and inquiries in a prompt, accurate, and professional manner
• Perform daily ticket entry and resolution of tickets, including customer, trucking company, generator, contact, and location setup verification
• Assist with load confirmation, field ticket entry, approval tracking, and customer invoicing process
• Track expenses for Accounts Payable and assist with Payroll/Time Entry
• Support onboarding of new employees as required
• Maintain office supply inventory, order supplies as needed, and ensure the workspace remains organized

Requirements

This role is based out of Stanley, ND. Full-time position with a 40-hour work week, flexible to support operational priorities and deadlines as needed.

Qualifications

• Minimum 1-year experience in an administrative role
• Administration or Accounting Certificate/Diploma considered an asset
• Knowledge of Microsoft Office applications such as Word, Excel, Adobe, and Access
• Strong time management and organizational skills
• Ability to work effectively under pressure, meet demanding deadlines, and change priorities
• Strong teamwork and collaboration skills
• Excellent communication, interpersonal, and customer service skills

Skills

• Knowledge of Microsoft Office applications such as Word, Excel, Adobe, and Access
• Strong time management and organizational skills
• Ability to work effectively under pressure, meet demanding deadlines, and change priorities
• Strong teamwork and collaboration skills
• Excellent communication, interpersonal, and customer service skills

Benefits

At SECURE, we offer competitive compensation, employer-paid benefits, wellness programs, savings plans, career progression opportunities, and a leading employee referral program, all within a safe and respectful workplace. In addition to rewarding job opportunities, we offer:

• 100% employer match on employee contributions, up to 5%, through our Employee Share Purchase Plan
• Comprehensive medical, dental, and vision coverage with low deductibles and 100% preventive care, plus employer-paid life and AD&D insurance
• $1,000 per year through the LiveWell Program for wellness-related expenses
• Short- and long-term disability income protection
• Employee Assistance Program (EAP) with confidential counseling and support resources
• A competitive employee referral program

Pay

Competitive industry wages, and compensation programs which includes:

• 100% employer match on employee contributions, up to 5%, through our Employee Share Purchase Plan

Schedule

Full-time position with a 40-hour work week, flexible to support operational priorities and deadlines as needed.