Facilities Specialist - MoneyGuide

About the role

The primary work location for this role is Powhatan, VA with a in office work model.

Responsibilities

• Manage daily operations of the office building including HVAC, electrical, plumbing, and general maintenance.
• Develop and implement preventive maintenance schedules for building systems and infrastructure.
• Oversee building access, security systems, and emergency preparedness plans.
• Maintain the company vehicle(s) in safe and operational condition, including scheduling regular maintenance, inspections, and repairs.
• Ensure vehicle cleanliness and readiness for client transport.
• Track mileage, fuel usage, and maintenance records.
• Cookordination insurance, registration, and compliance with local transportation regulations.
• Safely transport clients, guests, and executives to and from meetings, events, and other destinations as needed.
• Provide a professional and courteous experience during all client interactions.
• Maintain confidentiality and discretion during client transport.
• Collaborate with HR and department leaders on space allocation and office layout changes.
• Manage office moves, furniture procurement, and workspace ergonomics.
• Maintain inventory of office supplies, equipment, and furnishings.
• Source, negotiate, and manage contracts with service providers (e.g., janitorial, landscaping, security, waste management).
• Ensure vendor performance meets contractual obligations and service level expectations.
• Cookordinate inspections, repairs, and renovations with external contractors.

Requirements

• 3+ years of experience in facilities management, preferably in a corporate or commercial setting.
• Valid driver’s license with a clean driving record; experience in professional driving or client transport preferred.
• Strong knowledge of building systems, maintenance procedures, and safety regulations.
• Excellent project management and vendor negotiation skills.
• Proficiency in facilities management software and Microsoft Office Suite.
• Strong interpersonal and communication skills.

Qualifications

Commensurate with experience.

Skills

• Facilities management
• Building systems maintenance
• Security and emergency preparedness
• Vehicle management and transport
• Project management
• Vendor negotiation
• Interpersonal and communication skills

Benefits

Subject to Envestnet’s plan eligibility rules, includes medical insurance, paid time off (PTO), 401k company match, paid parental leave, education reimbursement, disability coverage, and mental health & wellness support.

Pay

TBD

Schedule

TBD