Facilities Specialist - Level 2

Description: Title: Facilities Specialist Job Family: Property & Facilities Management Background Package: Standard Bill Rate: Hours: M-F 8am - 5pm Remote/Hybrid/In-person: In-person Location: 11140 Eastman Park Dr. Windsor, CO Why is this role open? (Coverage, looking for perm, etc.) Backfilling open role Assignment Duration: ○ Possible for extension? 5 months Potential to convert to FTE, If so, what rate: yes Overview of Work Environment/Client Nuances: This is located in Windsor, however the candidate will need to be able to travel to other Vesta sites, in CO, 45 minutes away. Team Overview: Candidate will be working as part of a team Resource's typical working day: Work order distribution Vendor management 1:1 contact with engineers and F.M.s This is the biggest portion of the job Part ordering PO writing Invoicing Working closely with finance manager Forecasting budgeting Licenses/Certifications: n/a Must Have Skills: Multitasking Attention to detail Ability to be flexible with daily schedule Ability to prioritize on the fly Nice to have skills: Prior experience with Coupa or Maximo Any finance or accounting experience would be helpful Soft Skills: Excellent written and verbal communication skills Attention to detail Able to collaborate with the client and *** staf Years of Experience: 2-4 years Education h.s. diploma or GED Software skills: Excellent excel skills Interview Process: Parking notes: 1st round in-person 2nd round if needed About the Role: As a *** Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans. What You’ll Do: Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented. Schedule repairs from work order requests. Review data from work order reports to find out performance and progress status. Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors. Coordinate office and parking space allocation. Present information to an internal department and large groups of employees. Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval. Evaluate and select solutions from established options. Impact team through the quality of the services or information provided. Follow standardized procedures and practices and receives regular but moderate supervision and guidance. What You’ll Need: High School Diploma or GED with 2-3 years of job-related experience. An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required. Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval. Ability to explain detailed and complicated information within the team in a clear and concise manner. Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with a robust inquisitive mindset. General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team. Custom Fields: Name: Is this opportunity convert to Perm or Potential Convert to Perm? Value: Yes Name: What would be the potential convert to perm salary (if applicable)? Value: None Name: Will this Resource be working Remote? Value: Not Remote