Facilities Specialist - Level 2

This is an in-person role located at 11140 Eastman Park Dr., Windsor, CO. The candidate will need to travel to other Vesta sites in Colorado, up to 45 minutes away. Assignment duration is 5 months with potential for extension and conversion to full-time employment.

About the Role

As a Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to ensure complex work orders are completed. This role is part of the Facilities Management functional area, focusing on all aspects of asset operations, supporting Property Managers with repairs and investment plans.

Responsibilities

• Directly communicate between landlord, tenants, and service providers to ensure procedures, policies, and reporting formats are understood and implemented.
• Schedule repairs from work order requests.
• Review data from work order reports to determine performance and progress status.
• Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors.
• Coordinate office and parking space allocation.
• Present information to internal departments and large groups of employees.
• Recognize and solve typical and atypical problems in your work area without supervisory approval.
• Evaluate and select solutions from established options.
• Work order distribution and vendor management.
• Part ordering, PO writing, and invoicing.
• Work closely with the finance manager on forecasting and budgeting.

Requirements

• High School Diploma or GED with 2-4 years of job-related experience.
• Established understanding of work routines and standards, applying skills and knowledge in processes, procedures, and systems.
• Intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information clearly and concisely within the team.
• Advanced knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).
• Strong organizational skills with a robust inquisitive mindset.
• General math skills, including calculating percentages, discounts, and markups.

Skills

• Must Have:
  • Multitasking
  • Attention to detail
  • Flexibility with daily schedule
  • Ability to prioritize on the fly
  • Excellent written and verbal communication skills
  • Collaboration with clients and staff
  • Excellent Excel skills
• Nice to Have:
  • Prior experience with Coupa or Maximo
  • Finance or accounting experience

Schedule

Monday through Friday, 8:00 AM to 5:00 PM.