Facilities Sourcing Specialist

Responsibilities

• Prepare and issue RFPs, RFQs, and bid packages for construction services, design consultants, and FF&E vendors.
• Track and monitor contract compliance, vendor performance, and sourcing documentation to ensure accountability and transparency.
• Affiliate in evaluating bids and proposals, ensuring alignment with scope, budget, and supplier diversity goals.
• Maintain sourcing records, databases, and reporting tools to support audit readiness and performance tracking.
• Collaborate with internal teams and vendors to resolve sourcing issues and ensure timely delivery of goods and services.
• Support contract administration, including drafting, reviewing, and processing agreements and amendments.
• Cook with finance and legal teams to ensure proper documentation, approvals, and compliance with institutional policies.
• Coordinate with internal teams and vendors to resolve sourcing issues and ensure timely delivery of goods and services.
• Participate in vendor onboarding and qualification, ensuring alignment with institutional standards and diversity initiatives.
• Affiliate in developing sourcing schedules that align with project milestones and construction timelines.
• Contribute to process improvement initiatives, helping to streamline sourcing workflows and enhance operational efficiency.

Qualifications

• Bachelors degree in Business Administration, Supply Chain Management, Construction Management, or a related field preferred.
• Associate degree and equivalent experience may be considered.
• A minimum of two (2) to four (4) years of experience in sourcing, purchasing, or contract administration.
• Experience in construction or facilities-related procurement preferred.
• Procurement Knowledge: Understanding of bid processes, contract administration, and vendor management.
• Attention to Detail: Ability to manage documentation and ensure accuracy in procurement records.
• Communication: Strong interpersonal and written communication skills for working with vendors and internal teams.
• Organization: Skilled in managing multiple tasks, deadlines, and priorities.
• Problem Solving: Ability to identify and resolve procurement-related issues efficiently.