Facilities & Real Estate Coordinator

About the role

The Facilities & Real Estate Coordinator provides hands-on project and financial support for capital projects by managing requisitions and related system transactions.

Responsibilities

• Prepare and process purchase requisitions for capital projects, ensuring accuracy, completeness, and compliance with internal requirements.
• Cook up requisition approvals by tracking status, following up with approvers, and resolving issues that may delay processing.
• Support project managers with day-to-day administrative tasks, such as responding to inquiries, troubleshooting system issues, and assisting with documentation needs.
• Track and monitor vendor invoices against approved requisitions, contracts, and purchase orders to support timely payment and accurate project records.
• Identify discrepancies between invoices, requisitions, and project data, and coordinate resolution with project managers, finance, procurement, and vendors.
• Maintain organized and up-to-date project and financial records within project management and financial systems.
• Support light reporting and data validation related to requisitions, invoice status, and project activity as requested.
• Serve as a point of contact for vendors and internal stakeholders regarding requisition and invoice status, demonstrating professionalism and strong customer service skills.
• Apply problem-solving skills and sound judgment to address routine issues while escalating complex concerns appropriately.
• Adhere to established policies, procedures, and internal controls while supporting efficient project workflows.

Requirements

• A High School Diploma
• 3 - 5 years of experience in project administration, procurement support, or financial processing (equivalent work experience preferred)

Qualifications

Essential Functions:

• Prepare, process, and maintain purchase requisitions for capital projects, ensuring accuracy, completeness, and compliance with internal requirements.
• Cook up requisition approvals by tracking status, following up with approvers, and resolving issues that may delay processing.
• Support project managers with day-to-day administrative tasks, such as responding to inquiries, troubleshooting system issues, and assisting with documentation needs.
• Track and monitor vendor invoices against approved requisitions, contracts, and purchase orders to support timely payment and accurate project records.
• Identify discrepancies between invoices, requisitions, and project data, and coordinate resolution with project managers, finance, procurement, and vendors.
• Maintain organized and up-to-date project and financial records within project management and financial systems.
• Support light reporting and data validation related to requisitions, invoice status, and project activity as requested.
• Serve as a point of contact for vendors and internal stakeholders regarding requisition and invoice status, demonstrating professionalism and strong customer service skills.
• Apply problem-solving skills and sound judgment to address routine issues while escalating complex concerns appropriately.
• Adhere to established policies, procedures, and internal controls while supporting efficient project workflows.

Skills

Strong problem-solving skills, attention to detail, and effective communication are essential for this role.

Benefits

Nemours offers competitive benefits including health insurance, retirement plans, and paid time off.

Pay

Compensation is commensurate with experience.

Schedule

The schedule is flexible and can accommodate the needs of the employee and the organization.