Facilities Project Management Specialist

About the Role

UC Riverside's Facilities Services is recruiting for a Facilities Project Management Specialist. The Facilities Services Project Management Specialist will perform a range of project management support, planning, estimating, scheduling and coordination for smaller projects and assisting the Project Manager on larger scale and cost projects. Under the direction of the Project Manager (PM), responsible for coordinating all phases of facilities minor renovation, deferred maintenance, and preventative maintenance projects.

Responsibilities

• Defines, develops internal scope and estimate requirements for repair, alternation and minor modification projects.
• Schedules work in coordination with skilled trades availability.
• Requests permits, schedules inspections, and in consultation with the PM develops and manages punch lists to assure scope of work and customer expectations are met.
• Provides recommendations for modifications, adjustments and corrections, as necessary.
• Collaborates with Planning, Design & Construction, alongside the PM to prepare drawings and sketches for review and approval.
• Provides detail to the PM in order to develop cost estimates; provides recommendations for the interpretation of plans, design drawings, specifications and technical bulletins to prepare detailed job orders and the creation of schedules.
• Works with the appropriate skilled crafts and trades offices, contractors and/or key stake holders.
• May provide campus support, as needed, with the annual residential and classroom turnover process.
• Provides support to the PM to coordinate, collaborate and communication of project schedules and progress of work through the Client Support Services unit for confirmation to the customer.
• Assists Facilities Project Managers 3, 4 and 5 on large projects; with regular guidance, manages small and capital design and construction projects.
• Oversees and ensures that all training and close-out documents meet the contract requirements and are properly turned over to the appropriate entity.
• Manages project reviews for conformance to regulatory requirements and organization policies.
• Takes initiative to make recommendations to modify construction and design contracts to incorporate needs of the project close-out and training.

Requirements

• Bachelor's degree in related area and/or equivalent experience/training.
• 2 - 4 years of related experience.
• Experience with construction and/or general contracting services.
• Knowledge of building and construction, design, construction contract administration and California Building Codes.
• Skills to develop project scope and drawings.
• Computer skills in word processing, spreadsheet, and project management software.
• Good written, verbal, and interpersonal communication skills, including effective negotiation skills.
• Good organizational and analytical skills.
• Detail oriented to accurately proof contracts and other documents.
• Demonstrated ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget.
• Ability to operate university vehicles for business and operational needs.
• Ability to occasionally lift and carry items weighing up to 70 lbs.
• Ability to work on rooftops, ladders, scaffolding, lifts or stages at height of 25 feet above grade.

Preferred Qualifications

• Project Management skills to include all phases: scheduling, coordinating and estimating minor renovation, repair/modification and preventative maintenance projects.
• Knowledge of working in an institute of higher education, or similar environment including research labs, instructional space, residential and commercial facilities.
• Skill in using project management software, online/web based work order systems.
• Knowledge of University of California systems, policies, procedures and regulations.

Pay

The full salary range for the Project Management Specialist is $33.81 - $60.06 per hour. However, the expected pay scale for this position is $33.81 - $57.36 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Additional Information

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.