Facilities Project Coordinator - (Remote)

Job Type: Full-time, M-F Salary: $55,000-65,000k per year About Mindful Support Services We are a business to business support service for independent mental healthcare practitioners, which helps providers service a growing client base. We provide administrative and organizational services to simplify the processes of sourcing leads, marketing, billing and collecting payments from patients and insurers. We have grown to support over 1,000 mental healthcare providers since we opened in 2011. We have built the Mindful Therapy Group brand from the ground up with years of dedication to solving the complex processes of the healthcare landscape in innovative ways, creating a platform geared toward growth, and working to meet our mission of creating improved access to high quality mental healthcare. About The Role The Facilities Project Coordinator plays a key role in bringing new therapy offices to life across the country. Partnering with project teams, vendors, contractors, property managers, and operational leaders, this role helps drive projects from concept to completion by coordinating logistics, procurement, budgets, documentation, and vendor relationships. In addition to supporting large-scale initiatives, the Coordinator independently leads smaller facilities projects and contributes to the continued growth of our national footprint. The ideal candidate has experience in construction, tenant improvements, interior design, or a related field. This is a full-time position. Work Environment This is a remote position supporting office development projects across multiple states. Candidates must reside within driving distance of one or more company office locations in their home state and be available to travel to local offices, project sites, vendors, and business partners as needed. Overnight travel by car or airplane is expected, with work trips ranging from 3 days to 2 weeks. The role requires up to 25% travel. Responsibilities Help Bring New Therapy Offices to Life Support the planning, coordination, and launch of new therapy office locations across the countryPartner with project managers, brokers, vendors, contractors, and internal stakeholders to keep projects on track from planning through opening dayCoordinate furniture, fixtures, equipment, décor, installations, and office setup to create welcoming, functional spacesAssist with site evaluations, space planning, and office design decisions that align with company standards and provider needs Coordinate Vendors & Project Execution Manage vendor communications, obtain and compare quotes, and help ensure work is completed on time, within budget, and to expectationsCoordinate deliveries, installations, repairs, and improvement projects across a growing portfolio of locationsReview project invoices and support the payment process in partnership with Accounting Support Budgeting & Project Reporting Track project expenses and buildout budgets, providing regular updates on project performanceAnalyze project costs and purchasing trends to support future budgeting and planning effortsContribute to project closeout reporting, lessons learned, and continuous improvement initiatives Improve Processes & Systems Help maintain and enhance systems, documentation, and standards that support facilities and real estate operationsAdminister space management tools and assist with facilities-related process improvement projectsCreate and update guides, procedures, and project resources that help teams scale efficiently as the company grows Requirements Qualifications Bachelor's degree or equivalent combination of education and experience1-2 years of experience in project coordination, project management, construction management, property management, facilities, or a related fieldExperience supporting multiple projects simultaneously while managing timelines, budgets, and deliverablesAbility to travel regionally and nationally for expansion projects (typically 3 days to 2 weeks at a time)Ability to lift up to 50 lbs. as neededPersonal vehicle required for travel between locations; mileage reimbursement providedMust reside within driving distance of one or more company office locations in the state in which they are based Core Competencies Strong organizational skills with the ability to manage competing priorities and deadlinesExcellent written and verbal communication skills with a high level of professionalism and attention to detailAbility to build effective relationships with vendors, contractors, and cross-functional stakeholdersAnalytical mindset with the ability to track budgets, prepare reports, and identify trends or opportunities for improvementHighly adaptable and able to pivot quickly in a fast-paced, growing environmentSelf-motivated and accountable, with the ability to work independently while collaborating effectively with a teamStrong project coordination skills, including monitoring progress, tracking deliverables, and communicating updatesPassion for design, creating functional spaces, and delivering a high-quality experience Benefits Compensation and Benefits 75% coverage of Health, Dental & Vision benefits plan401(k) savings plan with employer matching upon eligibility8 paid holidays a year15 PTO days accrued in first yearProfessional and career development opportunitiesCompensation evaluated consistently and opportunities for growth Job Type: Full-time, M-F Salary: $55,000-65,000k per year We are an equal opportunity employer with a progressive workplace based on teamwork, integrity, and customer service and are committed to diversity and inclusion in the workplace. We look forward to cultivating our employees' long-term potential and encourage applicants from all industries to apply. Come join a strong team making an impact in the service world of mental health! It is a conflict of interest for an employee of Mindful Support Services to be a current client of Mindful Therapy Group. We request that individuals who are receiving clinical services at Mindful Therapy Group wait until their care is discontinued before beginning employment.