Facilities Program Lead

Essential Job Responsibilities

• Manage coordination between the Real Estate & Workplace Services (REWS) department, Office Administrators and other internal stakeholder groups in their areas of responsibility
• Maintain, improve and update existing documentation for internal programs, including emergency procedures, safety documentation, facilities operations, and sustainability
• Work in conjunction with other team members and consultants to support ongoing sustainability related activities and programs
• Provide training to various internal teams related to the programs they oversee- including evacuation team training
• Aid in evaluating operational risks and support existing programs and procedures around risk management
• Draft internal communications related to REWS programs for a wide range of audiences
• Create presentations for a variety of audiences- from staff to senior management
• Document procedures and create reports
• Role responsibilities for new projects/programs:
• Work with internal stakeholders to identify existing conditions and determine, define and gather requirements.
• Collaborate to evaluate and analyze current work-flow processes to determine feasibility of program implementation.
• Work with impacted teams to review proposed changes.
• Lead implementation and change management, including:
• Creation of project plans and related project management documentation.
• Collaborate on support and training documentation.
• Lead the development of communications for the project.

Experience and Requirements

• High school diploma required; bachelor’s degree preferred
• 2+ years’ project management experience
• 5+ years’ experience in facilities, property management, or office operations/ administration
• Previous experience in evaluating operational risks. This can include experience in a Human Resources, Office Administration, or Facilities Management capacity
• Previous experience providing training or instructions in group settings
• Previous experience with sustainability related certifications (e.g. LEED) or disclosures (e.g. CDP, EcoVadis, SBTi) preferred
• Interact with employees, outsourced personnel and vendors with poise and diplomacy
• Demonstrate strong initiative and customer service orientation
• Set priorities and meet deadlines
• Competency with a variety of software including MS Word, MS Excel, MS Outlook, MS PowerPoint. Must be comfortable operating a PC
• Communicate effectively and professionally in both verbal and written formats
• Possess excellent grammatical and proofreading abilities
• Highly organized
• Ability to maintain a calm demeanor in emergency situations
• Demonstrate a strong attention to detail
• Communicate essential information needed for decision making
• Analytical/ Decision Making Responsibilities
• Analytical ability to manage multiple projects and prioritize tasks into manageable work products
• Is a team player that can collaborate effectively with a diverse group of people
• Can operate independently or with minimal supervision

Pay Range

The anticipated pay range for this position is as follows: $116,875 – $158,125 per year.

Benefits

Benefits information can be found here. Equal Opportunity Employer (EOE).

Application

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