Facilities Procurement Specialist II

About the Role

This position performs journey-level detail-oriented and analytical work requiring advanced data reporting skills. It ensures timely, efficient, orderly, and cost-effective repair and service of LMU Facilities and equipment through purchasing and contract negotiation.

Responsibilities

• Purchase items, services, materials, equipment, and/or supplies as requested by and in support of all aspects of the Facilities Management department. Utilize enterprise procurement system to streamline existing processes and procedures.
• Communicate with vendors and transportation companies to ensure timely shipment and delivery of ordered items.
• Expedite orders as needed.
• Develop long-term relationships with suppliers to improve processes and implement Just-In-Time (JIT) inventory replenishment.
• Maintain proper vendor relations consistent with ethical and legal business practices.
• Maintain procurement files and records in accordance with university policy, procedures, and industry best practices.
• Develop and investigate supply sources, implementing sourcing strategies to ensure adequate supply while balancing costs.
• Maintain communication with suppliers to foster good working relationships and evaluate/document supplier performance as needed.
• Monitor cost of goods, pricing trends, and other relevant factors to minimize the cost of purchased materials and services.
• Provide reports on spend data for financial and process improvement analysis.
• Analyze situations accurately and adopt effective courses of action while remaining flexible.
• Manage procurement aspects of major capital building programs, including bid document preparation, bid award, and execution/approval of construction, maintenance, and supply contracts.
• Conduct RFPs, RFIs, and RFQs, summarizing results for presentation to stakeholders.
• Perform other duties as assigned or requested.

Requirements

• Bachelor’s Degree in Business, Supply Chain Management, or related field, or equivalent experience. Incumbent must continue upgrading knowledge, skills, and abilities to stay current with regulation/policy changes.
• Four years of related job experience in purchasing/buying.
• Experience with Workday Enterprise System is preferred.
• Demonstrated knowledge of principles and practices related to facilities contract, procurement, and inventory control; sources of supplies; equipment and services used in higher education; and relevant policies.
• Facilities and construction experience preferred.
• Ability to plan, organize, control, and process orders within the procurement team.
• Ability to work within the university’s organizational structure and collaborate with skilled and unskilled personnel and administrators.
• Strong oral and written communication skills, with the ability to follow instructions and express ideas effectively and concisely.
• Willingness to seek training to enhance or learn new skills.
• Accessibility and availability for emergencies or when needed to meet the university’s ongoing missions.
• Proficiency in MS Word, Outlook, and advanced Excel skills for cost analysis, spend analysis, cost savings, and supplier performance management.
• Strong analytical mindset with experience handling large datasets.
• Ability to work individually or in teams, as well as with diverse groups.
• Ability to work effectively in a service-oriented environment with frequently changing priorities.
• Ability to follow through and carry out assignments.
• Ability to understand and apply university and departmental policies and procedures.
• Valid California driver’s license.

The above statements describe the general nature and level of work but are not an exhaustive list of all responsibilities, duties, and skills required.