Procurement Specialist II

Your Role

The Operations team supports internal processes across the company, and we're looking for a detail-oriented, organized, and resourceful Procurement Specialist to support procurement. This role ensures that purchasing workflows run smoothly from request to approval, and stakeholders across the organization get the tools and services they need with full compliance and accountability.

Your Impact in the First 180 Days

• 30 Days: Get fully onboarded with our internal tools (e.g. Confluence, Jira, Slack, shared folders)

• Meet key cross-functional stakeholders involved in procurement (Finance, Accounting, Legal, Engineering, etc.)

• Shadow live procurement cases and observe internal review and approval steps

• 60 Days: Begin managing smaller procurement requests independently with little oversight

• Establish working rhythms with Accounting, Legal, and stakeholders

• Identify opportunities to improve the flow of communication and clarity in handoffs

• 120 Days: Confidently support complex procurement requests by coordinating between teams, and tracking progress in Jira

• Provide feedback on internal workflows based on real cases, especially where gaps or ambiguities affect turnaround

• Aid in maintaining procurement documentation and updating stakeholders on evolving best practices

• 180 Days: Act as a reliable coordination partner for procurement workflows, ensuring vendors are supported and internal processes are followed

• Champion consistent usage of internal tools and guidance, helping stakeholders engage the system effectively

• Collaborate with the Operations team to support future improvements or scale processes as needed

As a Fully Integrated Member of the Operations Team

• You will play a key role in sustaining and evolving our procurement workflows
• You will consistently collaborate across departments to ensure requests move smoothly from intake to execution, while identifying areas where tooling, documentation, and processes can be refined
• By 180 days, I expect the individual in this role to be known as the primary procurement resource for US agreements

What We Believe in

• We believe in transparency, so we've put in the effort to give you a real, inside look at what it's like to work here
• We believe in diversity, not just in principle but by design
• We believe in investing in your growth, flexibility, and well-being, so you can do your best work and build a meaningful career

How We Work

• Team Setup & Location: Distributed, international team working across the US and Europe
• Work Style & Communication: Remote-first and async-friendly work culture rooted in flexibility and autonomy
• Collaboration & Impact: Cross-functional partnerships to co-create scalable processes and inclusive policies
• Tools: Practical tool stack to run Operations smoothly (Jira, AI Tools, Operations Helpdesk, SharePoint, Confluence, Excel)

Our Culture

• We are a fully remote, async-friendly company where transparency, open communication, and collaborative problem-solving define how we work
• We are committed to fostering an inclusive, equitable workplace where every team member feels valued, heard, and supported because our diversity is our strength

Compensation & Benefits

• Competitive salary
• Remote-first flexibility: Work from anywhere in US/Europe (or hybrid in available offices)
• Health Insurance: public or private coverage, depending on your location
• Paid Time Off: 20+ days depending on your location
• Learning Support: Udemy subscription & peer learning
• Public Transport & Meal Vouchers: Location-dependent benefits
• Team Culture: Regular team and on-site company events

Your Hiring Experience

Hi, I'm Zornitsa your Talent Partner at WebPros. I'll guide you through the interview process, ensuring a clear, transparent, and meaningful experience. Interview Process Intro Chat (30 min): An informal chat with Zornitsa, your Talent Partner, designed to get to know you better. We'll discuss your background, motivations, and career aspirations while providing a clear overview of WebPros, the team structure, and what you can expect throughout the hiring process. This is your chance to ask questions and ensure the role aligns with your professional goals.
Manager Interview (45 min): A chat with Justine, your Hiring Manager, focused on evaluating your skills and experience, communication style, and alignment with the role. This is also a chance to clarify expectations and ask any questions you may have.
Team Interview (75 min): Join your Hiring Manager and 2–3 cross-functional team members or stakeholders you'll collaborate with in the role. Part of this session is a hands-on exercise: you'll share your screen and work through a realistic procurement scenario. This session explores team alignment, collaboration style, and interpersonal dynamics, while also gathering multiple perspectives on how you'd contribute to the team.