Facilities Operations Specialist

About the role

This position supports Virginia Peninsula Community College facility use by internal departments, Workforce programs, and contracted events. Key responsibilities include coordinating facility maintenance and setup, audio-visual services, special projects, and direct event support.

Responsibilities

• Coordinate facility maintenance and setup
• Manage audio-visual services
• Support special projects
• Provide direct event support
• Generate, negotiate, execute, and fulfill facility usage agreements
• Ensure all meetings and events are delivered professionally
• Collaborate with Plant Services, Campus Police, Marketing, and IT Services
• Perform special assignments as assigned

Requirements

• Basic knowledge of facilities and audio-visual technology
• Understanding of event setup and room layouts
• Knowledge of postsecondary credit and non-credit program offerings
• Contract negotiation strategies
• Facility scheduling, event logistics, and operational requirements
• Client relations best practices
• Safety, liability, and risk mitigation in event and facility use
• Contract creation, negotiation, execution, and compliance

Qualifications

• Significant work experience related to facilities, reservations management, audio-visual technology, event setup, and customer service
• Experience in a community college setting
• Event and facilities coordination, reservations, and contracting experience
• Operate a State Vehicle

Skills

• Accurately completing assignments with attention to detail
• Generating, negotiating, executing, and fulfilling contracts
• Effective verbal and written communication
• Scheduling software and Microsoft Office Suite proficiency

Abilities

• Working with faculty, staff, employers, and external organizations
• Communicating effectively, both orally and in writing
• Working independently, prioritizing workload, and meeting deadlines
• Preparing and maintaining records, files, and reports
• Handling confidential information discreetly
• Working evenings, nights, and weekends as needed
• Operating at all campus locations
• Generating, negotiating, executing, fulfilling, and enforcing contracts
• Anticipating and addressing potential issues

Benefits

Details about benefits are not specified in the job posting.

Pay

The pay range for this position is $22.50 to $25.00 per hour.

Schedule

Hours vary based on events schedule. Nights and weekends are required.