Facilities Manager

The Manager of Facilities plays a key role in supporting the Director of EHS & Sustainability by overseeing facility operations, capital improvement projects, remodeling initiatives, and maintenance programs across multiple locations. This position is responsible for ensuring company facilities are safe, efficient, well-maintained, and aligned with organizational standards while driving consistency across branch locations.

Responsibilities

• Manage and coordinate facility operations, maintenance activities, remodeling projects, and repair initiatives across multiple locations.
• Partner with the Director of EHS & Sustainability to implement facility standards and ensure consistency across all branch locations.
• Conduct facility inspections to identify maintenance needs, safety concerns, and opportunities for improvement.
• Recommend and coordinate preventive maintenance programs to maximize facility performance and longevity.
• Maintain accurate records related to facility usage, maintenance schedules, repairs, inspections, and compliance requirements.
• Issue and manage building access, keys, and mechanical room access as needed.
• Coverage of facility renovation, remodeling, and construction projects from planning through completion.
• Collaborate with contractors, vendors, architects, and internal stakeholders to ensure projects are completed on time and within budget.
• Maintain project documentation, including design plans, construction records, permits, and related materials.
• Aid in facility planning and space optimization initiatives.
• Develop and maintain relationships with contractors, service providers, and facility vendors.
• Support lease administration activities, including lease reviews, negotiations, renewals, and facility-related requirements.
• Evaluate vendor performance and recommend service improvements when necessary.
• Provide guidance and support to facility staff, contractors, and project teams.
• Aid in onboarding, training, scheduling, and assignment of work responsibilities.
• Support performance management activities, including employee development and performance evaluations.
• Contribute to disciplinary and corrective action processes in partnership with leadership.
• Foster a collaborative, safety-focused, and customer-service-oriented work environment.

Qualifications

• Strong knowledge of facility management, building systems, construction practices, and maintenance operations.
• Demonstrated project management experience with the ability to manage multiple projects simultaneously.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize competing demands and meet deadlines in a fast-paced environment.
• Proven leadership and team development capabilities.
• Strong problem-solving and decision-making skills.
• Ability to work independently while collaborating effectively across departments.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and facility management or CRM software.