Facilities Manager

About the role

The Facilities Manager reports to the General Manager and is responsible for ensuring the physical and mechanical upkeep of the property. They manage various tasks including maintenance of painting and cleaning, repair of appliances, boiler machinery, snow removal, and pool supplies. They also handle hiring and terminating maintenance staff, ensuring timely and accurate payroll submission, and maintaining good tenant relations.

Responsibilities

• Maintenance of painting and cleaning of the property (internal and external)
• Maintenance work (including mechanical work), code work, fire alarm check
• Capital improvement projects completed in-house
• Schedule any capital improvement projects and apartment work
• Set the scope, get bids, check contractors and submit for approval when improvements are done with outside contractors
• Repair all appliances (refrigerators, stoves, dishwashers, etc.)
• Obtain prices and quotes for appliances when necessary
• Repair and ensure all boiler machinery is kept in good working condition
• Completion of monthly inspection reports
• Snow removal where applicable
• Order pool supplies and ensure that they are maintained properly
• Maintain good tenant relations and inform General Manager of any potential or existing problems
• Manage the night and weekend maintenance staff
• Ensure that maintenance staff completes all work orders in a timely, professional and courteous manner
• Hire and terminate maintenance staff in cooperation with General Manager
• Ensure that payroll is submitted accurately and in a timely fashion for the maintenance staff
• Work with General Manager on a daily basis for scheduling, budgeting, etc.

Requirements

• High school diploma
• Additional education preferred
• HVAC certification
• Certification in electrical (commercial and residential)
• Universal certification to be obtained within one year of hire
• Valid driver’s license and current automobile insurance
• Licensed pool operator if the community maintains a pool
• Minimum of two years supervisory experience preferred
• Excellent customer service skills
• Strong interpersonal skills and the ability to communicate instructions accurately