Facilities Maintenance/ Meeting and Events Coordinator - Hybrid

This hybrid role combines meeting and event coordination with general building maintenance and light repairs. You will assist with planning, coordination, and day-of execution of medium to large meetings, conferences, and events, while also supporting the Maintenance Manager with building upkeep, work order writing, and basic A/V setup. Solid skills with Microsoft Office and prior CMMS use are beneficial.

Responsibilities

• Primary point of contact for larger meetings and events; provide support for smaller meetings and events as needed.
• Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
• Work with clients, vendors, and team members to coordinate guest services.
• Perform conference room turnover, midday room refresh, and reconfiguration for evening indoor and outdoor spaces.
• Conduct room setups, refreshes, and service items; maintain outlines of large space configurations.
• Complete room checks to ensure technical and visual spaces are functional; troubleshoot basic audio and technical issues.
• Review post-event storage and inventory, including tables, chairs, and AV equipment.
• Respond to event activities such as gathering supplies, equipment needs, food & beverage services, and facility security.
• Manage a large inventory of event supplies.
• Handle preventative and reactive maintenance for the building; work with the Maintenance Manager when vendors are needed.
• Generate post-event reporting and reconciliation reports.
• Organize vendors and support speaker requests; ensure vendor safety and insurance compliance.
• Recognize and solve typical and atypical problems in the work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact the team through the quality of services or information provided.
• Follow standardized procedures and practices with regular but moderate supervision.

Requirements

• High School Diploma or GED with 2-3 years of job-related experience.
• OSHA 10 certification is advantageous.
• Ability to fulfill physical requirements: stooping, standing, walking, climbing stairs, and lifting/carrying loads of 50 lbs. or more.
• Established understanding of work routines, standards, and applying skills across processes, procedures, and systems.
• Solid foundation in facilities maintenance and light repair.
• Intermediate problem-solving skills with the capacity to review and select solutions without supervisory approval.
• Ability to explain detailed and complicated information clearly and concisely within the team.
• Advanced knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).
• Strong organizational skills with a robust inquisitive mindset.
• Must be currently authorized to work in the United States without the need for visa sponsorship.

Schedule

• Approximate hours: 9:30 AM – 6:00 PM (varies based on meeting and event schedules).
• Fridays are typically slower with hours from 8:30 AM – 5:00 PM.
• Flexibility is needed based on scheduled meetings and events.

Benefits

• Benefits start on the 1st of the month: Medical, dental, vision, PTO, 401k, and more.
• Internal advancement opportunities available after 6 months.
• Work/life balance.
• Competitive pay.