Facilities Inventory Specialist (Johns Hopkins Facilities and Real Estate)

About the role

We are seeking a Facilities Inventory Specialist to manage the day-to-day operations of the Johns Hopkins University Facilities and Real Estate (JHFRE) storeroom supporting Facility Operations. The specialist will handle inventory tracking, material distribution, and maintaining appropriate stock levels to support the maintenance and operation of assigned facilities on the Homewood Campus. This role aims to establish and maintain consistent inventory practices, improve visibility into materials usage, and support cost control efforts across Facility Operations. The position serves as an operational resource within Facility Operations, working closely with technicians, supervisors, Procurement, vendors, and JHFRE IT to ensure accurate receiving, stocking, issuing, replenishment, and related system activity. The role is intended to reduce the administrative burden currently carried by technicians and supervisors for routine inventory-related tasks.

This position is part of the Facility Operations team and reports to the Facility Operations Shop Manager. It is responsible for the operational management of the Facilities storeroom and related inventory areas, including receiving, inventory control, material distribution, and replenishment. The role serves as a key point of coordination between Facility Operations, Procurement, and vendors to ensure timely availability of materials and accurate inventory tracking. While this role does not establish departmental policy or broader system strategy, it supports operational readiness, data accuracy, and process consistency within its assigned scope.

Responsibilities

• Storeroom Operations
  • Serve as the primary contact for Facility Operations staff requesting materials.
  • Manage receiving, stocking, and issuing of materials.
  • Ensure proper labeling, categorization, and storage.
  • Maintain a clean and compliant storeroom environment.
  • Maintain accurate records of all inventory, including parts, supplies, and equipment.
• Procurement and Inventory Management
  • Monitor stock levels and initiate reorders based on established thresholds.
  • Coordinate with Procurement and vendors for timely delivery.
  • Track inventory levels and usage trends to help maintain appropriate stock levels.
  • Conduct regular cycle counts and periodic full inventory audits.
  • Maintain min/max levels and reorder points.
  • Identify routine discrepancies, obsolete materials, excess stock, or other issues affecting inventory accuracy or efficiency, and elevate them as appropriate.
  • Support timely response to material needs while helping reduce avoidable stockouts and rush orders.
• Operational Coordination
  • Coordinate with maintenance teams to help ensure parts availability for planned and reactive work.
  • Support supervisors and technicians by assuming responsibility for routine inventory-related administrative tasks, record upkeep, and coordination.
  • Help improve consistency in day-to-day inventory practices across Facility Operations.
• Performance Management
  • Establish, track, and review Key Performance Indicators (KPIs) related to inventory accuracy, usage trends, stock availability, stockouts, obsolete inventory, turnaround time, and rush order activity.
  • Provide monthly feedback to the Shops Manager and Facilities leadership on established KPIs, inventory conditions, and improvement opportunities.
  • Recommend opportunities to improve efficiency and fiscal accountability.
• Systems and Data Support
  • Collaborate with JHFRE IT to support system integrity and coordination between Maximo and Workday.
  • Review and validate inventory and system data.
  • Support testing, data validation, training, and process changes related to inventory systems and workflows, as assigned.
  • Help identify data, process, or control issues that may affect inventory accuracy or operational readiness.

Requirements

• High school diploma or graduation equivalent.
• Three years of experience in facilities coordination, office management, logistics, or administrative operations. Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.
• Strong organizational and multitasking skills in a fast-paced environment.
• Comfortable working in an operational or industrial environment.
• Strong communication and customer service skills.
• Ability to maintain accurate records and support basic reporting.
• Ability to lift and move packages as needed.

Preferred Qualifications

• Associate’s or Bachelor’s degree in a related field.
• Experience working in higher education.
• Knowledge of MRO (maintenance, repair, operations) supplies.
• Experience supporting inventory-related reporting, data validation, or process improvement efforts.

Skills

• Familiarity with CMMS or ERP systems such as Workday and Maximo.
• Proficient with Microsoft Office and basic procurement, ticketing, or inventory systems.
• Ability to support basic analysis, reporting, and data validation related to inventory operations.

Pay

Starting salary range: $21.80 - $37.80 hourly (commensurate with experience).

Schedule

Monday - Friday, full-time, non-exempt.