Facilities Intern - (Immediate Opening)

Role Mission

The Facilities and Construction department manages the IDEA experience beyond the classroom, from the moment a student sets foot in our schools until a student walks the stage at graduation. Our team works to eliminate operational obstacles that could prevent teachers and school leaders from focusing on instruction.

About the role

This is a full-time on-site position based in Rio Grande Valley, Texas. The intern position will support the needs of the team to work more efficiently and strategically.

Responsibilities

• Receive, sort, and distribute incoming mail and packages to appropriate departments and staff.
• Prepare and send outgoing mail, ensuring proper labeling, postage, and timely delivery.
• Ensure confidentiality and security of all mail handled.
• Enter requisitions accurately and in a timely manner into the financial system.
• Maintain accurate records to support audits, budget tracking, and reporting.
• Communicate effectively with facilitators, campus staff, and other IDEA employees and vendors before, during, and after trainings, as needed.
• Support the Facilities and Construction team’s financial reports by:
• Ensuring timely updates and data integrity to support reporting and decision-making.
• Reviewing and analyzing entries to identify trends, anomalies, or discrepancies.
• Populating and maintaining the kWh consumption report with accurate data.
• Communicating with team members to collect information such as receipts, agendas, packing slips, additional backup documents needed.
• Supporting weekly credit card reconciliation process.
• Aiding cardholders with reviewing transactions and providing proper documentation.
• Aiding members with booking travel: fights, car rentals, hotels.
• Submitting requisitions and receiving goods/services on Tyler Munis.
• Working with leads to select vendors and place orders.
• Support Logistics Of The Talent Development Team By Preparing training materials, arranging on-site logistics, organizing materials (handouts, name tags, name tents, printing material), assisting with technology preparation, shipping items to Facilities and Construction Team members, keeping inventory of facilities uniforms, and shipping and uniforms to Facilities campus staff.

Qualifications

• Excellent oral, written, and overall communication skills.
• Strong organization and attention to detail.
• Highly self-motivated and proactive.
• Quick to problem-solve logistical challenges.
• Can operate Microsoft Office (including Excel, Word and Outlook) and willing to work any new software.

What We Offer

Compensation for this role is set at an hourly rate of $10.00 an hour. Application Process Submit your application online through Jobvite. Applicants are encouraged to apply as early as possible.