Facilities Coordinator - Tucson, AZ

About the role

The Facilities Coordinator plays a critical role in fostering a productive and efficient work environment, supporting various teams, and maintaining a positive office culture.

Responsibilities

• Manage Inventory: Purchase and replenish office supplies, equipment, and essentials on an ongoing basis.
• Accept Deliveries: Receive supply and grocery orders (daily/weekly); water, beverage, and snacks (monthly).
• Building POC: On-site resource for employees, program managers, visitors, vendors, building management, etc.
• Catering: Plan, order, set-up, and clean-up for internal and external meetings.
• Financial: Complete expense/reimbursement reports and process invoices timely and accurately.
• Shipping/Receiving: Create FedEx shipment labels and coordinate drop-off and/or pickup.
• Light janitorial duties including sweeping, vacuuming and trash removal, especially around catering

Requirements

• Self-starter with excellent organizational and time management skills.
• Takes initiative to identify needs, develop standards and manage processes.
• Strong ability to problem-solve and make decisions in a fast-paced environment.
• Passionate about interacting with, and administratively supporting, a team of 35+ local employees.
• Proficient in office management software, including MS Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.

Qualifications / Skills

• Ability to obtain a Top Secret security clearance with SSBI.
• US citizenship required.

Pay

This position offers a comprehensive benefits package that includes company equity, retirement plan, company-paid health care benefits, flexible paid time off policy, and opportunity for a raise and bonus during the year.

Schedule

N/A

Benefits

This position offers a comprehensive benefits package that includes company equity, retirement plan, company-paid health care benefits, flexible paid time off policy, and opportunity for a raise and bonus during the year.