Facilities Coordinator / Office Assistant

Join CBRE as a Facilities Coordinator supporting a globally recognized industry leader at its corporate campus in Farmington, CT. This fully onsite role supports day-to-day facilities operations across a four-building office campus, working closely with client leadership, vendors, engineers, project management teams, and workplace occupants. This is an excellent opportunity for an organized, customer-focused professional who enjoys administrative coordination, problem-solving, and being at the center of a dynamic workplace environment.

Responsibilities

• Coordinate and track facility-related work orders, ensuring requests are addressed in a timely manner.
• Create and manage purchase orders, invoices, and administrative records using SAP and other client systems.
• Escort service providers and vendors throughout the campus while ensuring compliance with site access requirements.
• Support visitor management activities, including processing guests and issuing temporary badges through the client visitor system.
• Maintain inventory and stock executive office and conference areas with workplace supplies and refreshments.
• Provide administrative support including data entry, document management, email correspondence, and occasional phone support.
• Attend weekly client meetings, capture detailed meeting notes, and distribute information to stakeholders.
• Partner with facilities, engineering, and project management teams to support smooth day-to-day campus operations across four walkable office buildings.

Requirements

• High School Diploma or GED required; administrative, facilities, customer service, or office coordination experience preferred.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, Word, and SharePoint.
• Experience working with business systems such as SAP, Coupa, IFM Hub, or similar platforms is preferred.
• Excellent written and verbal communication skills with a strong customer-service mindset.
• Confidence taking detailed notes during meetings and communicating professionally with senior leaders and stakeholders.
• Ability to navigate a multi-building campus, escort vendors, and perform tasks requiring regular walking throughout the workday.
• Detail-oriented, dependable, and comfortable working in a highly visible client-facing environment supporting executive and operational teams.

About CBRE

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service, and excellence — and we value the diverse perspectives, backgrounds, and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Pay

The minimum salary for the Facilities Coordinator position is $45,000 annually (or $21.64 per hour) and the maximum salary is $60,000 annually (or $28.85 per hour). The compensation offered to a successful candidate will depend on their skills, qualifications, and experience.

Benefits

• 401(K)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance