Facilities Coordinator - El Paso, TX

About the role

The Facilities Coordinator provides general facilities management services, ensuring the continuous monitoring and smooth operation of the facility. This position is intended to convert to a full-time role and offers a stable weekday schedule with on-site parking.

Responsibilities

• Provide general overall facility management services, including continuous monitoring of the office and facility to ensure a safe, efficient, and well-maintained environment.
• Aid the Facility Management Team with tactical planning to support the team's goals and objectives and help execute day-to-day operational plans.
• Support the project management team as needed, assisting with project coordination and implementation within the facility.
• Manage and maintain small facility management tasks as assigned, ensuring timely completion and adherence to established procedures.
• Cook up and coordinate special events held at the facility, ensuring that logistics, space setup, and support services align with stakeholder needs.
• Assist with meeting and conference room reservations, including scheduling, room preparation, and coordination of necessary equipment or services.
• Coordinate maintenance activities, working with vendors and internal teams to minimize disruption to operations.
• Act as a primary interface with visitors and guests, providing a professional and welcoming experience and directing them appropriately within the facility.
• Ensure appropriate follow-up with customers and internal stakeholders to resolve issues, answer questions, and maintain high levels of satisfaction.
• Support procurement activities by coordinating the purchase of property supplies and services and issuing purchase orders as needed.
• Aid with managing bid requests and service or construction contracts in collaboration with property managers.
• Support the processing of accounts payable and accounts receivable related to facility operations, ensuring accuracy and timeliness.
• Prepare and customize administrative reports, particularly using Excel, to support facility management decision-making.
• Perform any and all other duties and tasks assigned in support of facility and property management operations.

Essential Skills

• At least 2 years of experience in facility or property administration.
• Associate’s degree in facilities management, building management, business, or a related field.
• Superior customer service skills and a strong service orientation.
• Ability to maintain professionalism at all times, including during stressful situations.
• Ability to plan and manage work effectively under time constraints and competing priorities.
• Ability to multitask and work independently without direct supervision.
• Proficiency in Microsoft Office, including strong skills in Excel, Word, and related applications.
• Strong written and verbal communication skills, with the ability to interact effectively with customers, vendors, and internal teams.
• Strong organizational skills and a collaborative working style.
• Proficiency in Excel spreadsheets with the capability to customize and generate administrative reports.
• Experience or familiarity with facilities maintenance, HVAC, facility management, vendor management, and customer service.

Additional Skills & Qualifications

• Bachelor’s degree in facilities management, building management, business, or a related field is preferred.
• Experience coordinating special events, meetings, and conference room logistics.
• Experience administering and maintaining facility security systems.
• Experience supporting budget preparation, variance analysis, and financial reporting for facility operations.
• Comfort working in a fast-paced environment that requires flexibility and strong problem-solving skills.

Work Environment

This role is based on-site in El Paso, TX and follows a regular Monday through Friday schedule from 7:30 a.m. to 4:00 p.m. The position supports an office and facility environment that requires frequent coordination with property managers, vendors, visitors, and internal teams. You work primarily in a professional office setting, using standard business technologies and Microsoft Office tools, with a strong emphasis on Excel for reporting and administration. On-site parking is available for convenience.

Job Type & Location

This is a Contract position based out of El Paso, TX.

Pay And Benefits

The pay range for this position is $18.00 - $19.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity Employer

We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.