Facilities Coordinator

Rung for Women’s Facilities Coordinator plays a critical role in ensuring that our campus is safe, welcoming, and operating at optimal performance. Many of Rung’s Members come from stressful, over-full lives; our campus is designed to be a place of respite, focus, and possibility. This role ensures the physical environment supports that mission. The ideal candidate is highly organized, service-oriented, and energized by operations. If you enjoy problem-solving, take pride in maintaining high standards, thrive on variety, and excel at anticipating and resolving issues before they escalate, this role is for you.

Responsibilities

• Campus Operations & Maintenance
  • Ensure the campus is clean, safe, and well-maintained at all times.
  • Conduct daily inspections to identify maintenance, safety, and supply needs.
  • Triage maintenance, office equipment, and IT service requests; dispatch to appropriate vendors and track through resolution.
  • Submit, coordinate, and follow up on service requests with contracted partners.
  • Maintain accurate vendor and contractor contact lists and track inspection and maintenance schedules.
  • Assist with preparing operational reports (e.g., access card usage).
• Event & Space Support
  • Set up and break down conference and event spaces, including moving and stacking chairs and tables.
  • Train staff on the use of audiovisual equipment and provide basic troubleshooting support.
  • Support on-campus events and external partner activities as needed.
• Safety & Policy Management
  • Develop, maintain, and enforce operations and safety policies and procedures.
  • Coordinate ongoing safety training and emergency drills.
  • Support staff onboarding by orienting new hires to campus procedures and safety protocols.
  • Partner with the Director of Operations on staff offboarding, including equipment collection.
• Inventory & Asset Management
  • Manage inventory of office supplies, facilities equipment, child watch supplies, beverage stations, vending machines, and physical assets.
  • Monitor inventory levels to minimize loss and ensure operational readiness.
  • Perform physical tasks as required, including lifting up to 40 lbs., climbing ladders, pushing carts and trash bins, and walking the campus exterior.
• Other Duties
  • Provide excellent customer service for Members, staff, and guests.
  • Complete other duties as assigned to support campus operations and organizational goals.

Requirements

• At least two years of experience in facilities management, building operations, or a related field.
• Bachelor’s degree in business management, hospitality, or a related discipline preferred.
• Strong customer service orientation and problem-solving mindset.
• Excellent communication, organization, and project management skills.
• Ability to manage multiple priorities with attention to detail and accuracy.
• High proficiency with Microsoft Office products.
• Collaborative, flexible, and solutions-oriented approach.
• Ability to motivate and support others while remaining responsive to their needs.
• Physical ability to lift and carry up to 40 lbs. as needed.
• Passion for Rung for Women’s mission, values, and vision.

Benefits

• Health Insurance: Medical, dental, and vision (Rung covers the majority of employee costs), plus fully paid short- and long-term disability.
• Retirement: Dollar-for-dollar match up to 5%.
• Paid Time Off:
  • Up to 3 weeks’ vacation.
  • 1 week off at the end of December.
  • 1-week sick time.
  • 20 hours volunteer time.
  • 9 paid holidays annually.
• Paid Family & Medical Leave:
  • Up to 12 weeks for birth of a child or personal serious illness.
  • Up to 2 weeks to care for a loved one.
• Cell Phone Reimbursement: Up to $75/month.
• Professional Development: Up to $2,000 annually plus monthly in-services.
• Team Building: Regular staff and department connection activities.

Schedule

• Monday–Thursday: 12:00 p.m. – 8:30 p.m.
• Additional hours vary and may include Fridays, Saturdays, and Sundays.

Pay

$25.48 Hourly to $27.88 Hourly