Facilities Coordinator

About the role

Join a top-tier hedge fund as a Facilities Coordinator, where you'll play a crucial role in maintaining and enhancing our corporate office environment. This position requires a proactive individual with a keen eye for detail and a passion for ensuring a safe, efficient, and well-maintained workspace. You'll work closely with vendors and internal teams to support daily operations and special projects.

Responsibilities

• Conduct daily inspections of workspaces to identify maintenance, repair, or upgrade needs, coordinating with vendors and building management.
• Manage and track facilities supplies, vendor accounts, service contracts, and maintenance schedules.
• Log, track, and update facility requests through the internal ticketing system, ensuring timely resolution and communication.
• Support event setup logistics, office moves, renovations, and special projects in collaboration with the events team.
• Troubleshoot HVAC, lighting, MEP, and building management systems, resolving issues independently or with vendors.
• Create detailed incident reports, maintain records of facility activities, and monitor vendor performance.
• Partner with Facilities Manager and building staff to maintain a clean, safe, and well-functioning workplace.

Requirements

• 2 years of facilities experience in a corporate office environment.
• Basic technical knowledge of HVAC, MEP, lighting control, and building management systems.
• Proficiency in Microsoft Outlook, Word, and Excel.
• BA or BS preferred but not required.

Hourly rates and/or salaries listed may reflect total compensation packages including bonus and fringe benefits.