Facilities Coordinator

About the role

The Facilities Coordinator supports the effective planning, management, and utilization of university facilities and physical spaces. This position coordinates space inventory and planning systems, analyzes space utilization and facilities data, and provides recommendations to support the efficient use and development of indoor and outdoor university facilities. The Facilities Coordinator works collaboratively with Facilities leadership, campus partners, architects, engineers, contractors, and other stakeholders to coordinate space assignments, facility improvements, project documentation, and planning initiatives consistent with university policies and the Campus Master Plan.

Key responsibilities

• Maintaining accurate building and space records, including architectural drawings, floor plans, room inventories, equipment and furniture layouts, and assignable square footage
• Serving as the system owner for space management platforms
• Coordinating updates to as-built documentation with architects, engineers, and contractors
• Reviewing space requests, developing test fits and facility options, evaluating potential space assignments, and investigating future development opportunities based on unit facility plans and the Campus Master Plan
• Coordinating small- to mid-size facilities projects and supporting larger capital projects through documentation and space-impact tracking
• Providing facilities data and reporting for university and UW System submissions
• Serving as a liaison between Facilities trades and external design professionals
• Coordinating project documentation and work requests and helping resolve facilities-related issues
• Ensuring facility planning and space assignments align with applicable accessibility requirements, safety codes, campus design standards, and established room configuration, signage, and naming conventions
• Reviewing, evaluating, approving, and providing recommendations for facility improvements, space assignments, and proposals utilizing best practices and established policies and procedures
• Investigating options for potential future development based on unit facility master plans and the overall Campus Master Plan
• Analyzing, auditing, and updating facility records
• Scheduling logistics and securing resources and information to identify, assign, and acquire space for institutional use
• Reviewing space requests and modeling test fits and facility options for massing, scale, and impact to university facilities per the Campus Master Plan

Required qualifications

• Associate's Degree
• Experience maintaining facility records, architectural drawings, space inventories, or coordinating facilities-related projects
• Experience using Computer Aided Design (CAD) software such as AutoCAD
• Experience working with databases, spreadsheets, and reporting tools to maintain accurate records and produce reports
• Demonstrated ability to manage multiple projects and priorities simultaneously
• Strong written, verbal, and interpersonal communication skills with the ability to work effectively with technical and non-technical stakeholders
• Demonstrated attention to detail and commitment to data accuracy

Preferred qualifications

• Bachelor's Degree
• At least 2 years experience maintaining facility records, architectural drawings, space inventories, or coordinating facilities-related projects
• Experience in higher education, government, healthcare, or institutional facilities environments
• Experience conducting space utilization analysis, space audits, and facilities planning activities
• Experience coordinating renovation, relocation, or facilities improvement projects

Compensation

Starting at $65,000 and commensurate with experience.

Benefits

• Health plans, currently starting at $45 per month
• 176 hours of vacation per year (prorated for start date)
• 36 hours of personal holiday, and 9 legal holidays (prorated for start date)
• 176 Hours of sick leave for first 18 months. After this period, employees can earn up to 96 hours per fiscal year. Accumulates without limit and does not expire
• Paid parental leave after six months of continuous employment
• Wisconsin Retirement System (pension) with 7.2% employer contribution for 2026

All employment benefits are subject to change. A full list of current benefits and eligibility requirements can be found on our website.

Work schedule

Hybrid remote work may be available after the successful completion of the initial training period. Please note that the remote work policy is subject to change at the discretion of the department or university.

Application requirements

Applicants must submit the following documents using the online application: Resume and Cover Letter. Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application. All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them.

Applications received by the end of the day on 08/30/2026 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

Contact information

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

Work authorization

Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.