Facilities Coordinator

About the Role

Provide general overall facility management (FM) services, including continuous monitoring of the facility. Work with property managers to handle routine property management operations, such as procurement of supplies and services, escorting vendors, managing vehicle and equipment logistics, and assisting with other general duties as requested.

Responsibilities

• Serve as the primary point of contact for landlord and property management communications.
• Assist the Facility Management Team with tactical planning for team goals and objectives.
• Provide facility-specific assistance to the project management team as needed.
• Manage and maintain small facility management tasks as assigned.
• Coordinate special events in support of the client or JLL.
• Support meetings and conference room reservations as directed.
• Assist with the coordination and scheduling of maintenance activities.
• Act as an interface with clients, visitors, and guests.
• Ensure appropriate follow-up with customers.
• Provide direction and information to vendors, facilities staff, and service providers to ensure excellent coordination and execution of work with minimal disruption.

Requirements

• 2+ years’ experience with Facility or Property Administration.
• GED or High school diploma.
• Superior customer service skills and orientation.
• Proficiency in Excel Spreadsheets and the ability to customize administrative reports.

Preferred Qualifications

• Experience managing landlord relationships and resolving tenant-landlord matters.
• Ability to plan and manage work under time constraints.
• Ability to multitask and work without direct supervision.
• Proficiency in MS Office, with strong written, verbal, and people skills.
• Strong organizational skills and a collaborative style.