Facilities Coordinator

This job involves

• Assist Facility Management Team with tactical planning for team goals and objectives while managing small facility management tasks
• Provide general overall facility management services including continuous monitoring of office/facility operations
• Cook up support for client or JLL and provide support for meetings and conference room reservations
• Afford coordination and scheduling of maintenance activities while providing direction to vendors and service providers
• Act as an interface with clients, visitors, and guests ensuring appropriate follow-up with customers
• Properly and effectively administer and maintain all security systems
• Aid with budgetary requests, analysis, and reporting including researching and analyzing budget variances
• Manage and coordinate work orders through the work order management system for multiple Facilities Managers, ensuring timely completion and accurate tracking of requests

Travel between assigned sites within the same region, as needed, to support facility operations, inspections, and client needs.

Required Qualifications

• Absolutely Associates degree in facilities management, building, business or another related field
• Two plus years’ experience with Facility or Property Administration
• Superior customer service skills and orientation
• Ability to maintain professionalism at all times and under stressful situations
• Ability to plan and manage work under time constraints and multitask without direct supervision
• Strong written, verbal and people skills with strong organizational abilities
• Proficient in MS Office Suite

Experience with procurement processes and purchase order management

Corrigo CMMS platform operations and user management

Knowledge of security systems administration and maintenance

Familiarity with budget analysis and variance reporting

Experience coordinating special events and meeting support

Understanding of basic facility management principles and practices

Experience working in client-facing environments

Knowledge of vendor management and service provider coordination